The Baxter Springs board of education held a regular meeting on Monday, March 4, 2019 at 6:00 p.m. at 1108 Military. Members present were: DeAnne Binns, Casey Eaton, Mary Kirkpatrick, Brandon Williams, Josh Sweaney, and Dusty Deringer (via phone). Members absent were: Chuck Sweeton. Also present were: David Pendergraft, Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Jason Walker, MS Principal, Robert Womack, CS Principal, Kenny Boeckman, LS Principal, Art Roberts, Alternative Learning Director, Chris Swartz, HS Athletic Director, Daymon McCorkle, Maintenance Director, Ross Davis, Technology Director, Daryl Eagon, CPA, and several MS students and parents. 

President Binns called the meeting to order at 6:00 p.m.
 

Brandon Williams led the board and guests in the pledge of allegiance. 

Brandon Williams made a motion to approve the agenda as printed. Mary Kirkpatrick seconded. Carried 6-0.

Mary Kirkpatrick made a motion to approve the consent agenda which included approval of the bills, approval of minutes of February 11, 2019 board meeting and approval of the treasurers report. Brandon Williams seconded. Carried 6-0. 

The following MS students gave a presentation on their experience in Williamsburg and thanked the board and Mr. Pendergraft for their opportunity: Hallee White, Addison Hall, Krissy Bailey, Landon Fisher, Lane Fisher, Lydia Peterson, Lilly Weston, Kaylynn Charles, Allie Hoang, Ella Gayoso and Anna Riley.

Daryl Eagon, CPA of Diehl, Banwort & Bolton, presented the audit findings for the fiscal year ending June 30, 2017. There were no violations. Brandon Williams made a motion to accept the audit report for fiscal year ending June 30, 2017 as presented. Josh Sweaney seconded. Carried 6-0.

President Binns shared information with the board members about filing for re-election.

Superintendent Pendergraft reported that payroll will be paid on March 13, 2019. 

Superintendent Pendergraft gave an update on the traffic signal.

Principal Boeckman reported on family reading night, dental cleanings, and a “Donuts With Dad” event held at Lincoln on March 20 at 7:30 am. 

Principal Womack reported on state assessments. 

Principal Walker reported on a museum trip, powerlifting meet, upcoming assessments, dental screenings, and MS track.

Principal White reported on the recent ACT/Workeys assessments, community blood drive, and spring sports. He also congratulated the boys and girls basketball teams on their successful season with a special thanks to Chris Swartz for his hard work and Mr. Morgan and the band for their participation at the games. Principal White also revisited the valedictorian/salutatorian process that was discussed at last month’s meeting.

Dusty Deringer made a motion to accept the valedictorian/salutatorian policy as presented by Principal White. Brandon Williams seconded. Carried 6-0.

Art Roberts reported on the virtual program evaluation, state assessments, a recent field trip to 5 mile camp, and drivers ed possibilities for the soda fountain students. 

Cory White readdressed the board about the possibility of freshman and seniors not attending school on April 3 due to sophomores and juniors taking state assessments.

Mary Kirkpatrick made the motion to have no school for freshmen and seniors on April 3 due to state assessments. Casey Eaton seconded. Carried 4-2, with Brandon Williams and Josh Sweaney abstaining.

Josh Sweaney left the meeting at 6:50 pm and returned at 6:53 pm.

DeAnne Binns made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in 15 minutes in the boardroom. This session shall include the board. Brandon Williams seconded. Carried 5-0. 

6:52 p.m. Enter executive session. 

7:07 p.m. Resume regular session.

Brandon Williams made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in 15 minutes in the boardroom. This session shall include the board. Josh Sweaney seconded. Carried 6-0. 

7:07 p.m. Enter executive session. 

7:22 p.m. Resume regular session.

Casey Eaton made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in 10 minutes in the boardroom. This session shall include the board and the superintendent. Mary Kirkpatrick seconded. Carried 6-0. 

7:22 p.m. Enter executive session. 

7:32 p.m. Resume regular session.

Mary Kirkpatrick made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in 20 minutes in the boardroom. This session shall include the board and the superintendent. Casey Eaton seconded. Carried 6-0.

7:32 p.m. Enter executive session. 

7:52 p.m. Resume regular session.

A board work session will be scheduled Monday, March 18, 2019 at 6 pm at the board office.

Brandon Williams made a motion to extend the contract of Superintendent Pendergraft to the year 2021-2022. Mary Kirkpatrick seconded. Carried 6-0.

Brandon Williams made a motion that all administrator contracts be extended through the 2021 school year. Casey Eaton seconded. Carried 6-0.

Superintendent Pendergraft presented a resignation from Jami Thiessen as HS Business Teacher and Leslie DeLano as Board Secretary. Josh Sweaney made a motion to accept the resignation of Jami Thiessen as HS Business Teacher and Leslie DeLano as Board Secretary as presented. Brandon Williams seconded. Carried 6-0.

Jason Walker recommended hiring Stefanie Dawes as MS Assistant Track Coach. Chris Swartz recommended hiring Lynn Hartley as HS Assistant Baseball Coach. Brandon Williams made a motion to accept the recommendations to hire Stefanie Dawes as MS Assistant Track Coach and Lynn Hartley as HS Assistant Baseball Coach. Josh Sweaney seconded. Carried 6-0. 

Brandon Williams made a motion to raise substitute teacher pay to $90/day. Mary Kirkpatrick seconded. Carried 6-0.

Principal White expressed his thanks to Jami Thiessen for her years of service to the district.

The elementary principals updated the board on information requested about time issues at the elementary schools.

Brandon Williams made a motion to adjourn. Casey Eaton seconded. Carried 6-0. 

8:03 p.m. Meeting adjourned. 

Carrie Oakes                                                DeAnne Binns 

Clerk/Board of Education                         President/Board of Education 

The Baxter Springs board of education held a regular meeting on Monday, February 11, 2019 at 6:00 p.m. at 1108 Military. Members present were: Chuck Sweeton, Casey Eaton, Dusty Deringer, Brandon Williams, DeAnne Binns and Josh Sweaney (6:34 pm). Members absent were: Mary Kirkpatrick. Also present were: David Pendergraft, Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Robert Womack, CS Principal, Kenny Boeckman, LS Principal and Chris Swartz, HS Athletic Director.

President Binns called the meeting to order at 6:00 p.m.
Brandon Williams led the board and guests in the pledge of allegiance.

Dusty Deringer made a motion to approve the agenda as printed. Casey Eaton seconded. Carried 5-0.

Casey Eaton made a motion to approve the consent agenda which included approval of the bills, approval of minutes of January 14, 2019 board meeting and approval of the treasurers report. Brandon Williams seconded. Carried 5-0.

President Binns expressed appreciation for the school spirit she has witnessed at recent ball games and the good reports she heard about the homecoming game.

Superintendent Pendergraft presented a 2019-2020 calendar for approval.

Dusty Deringer made a motion to approve the presented calendar for the 2019- 2020 school year. Casey Eaton seconded. Carried 5-0.

Superintendent Pendergraft presented Resolution #21119 concerning the Multi- Hazard Mitigation Plan.

Brandon Williams made a motion to approve Resolution #21119. Chuck Sweeton seconded. Carried 5-0.

Superintendent Pendergraft spoke with the board about a recent meeting with KDOT concerning the traffic signal at the HS.

Topics of discussion also included HS/MS final exemption policies, drug testing policies and tobacco policies.

Josh Sweaney arrived at 6:34 pm and remained for the rest of the meeting.

Superintendent Pendergraft continued the conversation of forming a coop with Riverton Schools concerning a soccer team. After discussing how the coop would work and be funded, no action was taken to pursue the coop.

Principal Boeckman reported on a visit from head start, kindergarten screening, the upcoming book fair including a family reading night and dental screenings.

Principal Womack reported on testing and National School Counselor’s Week, with a special thanks to Gene Nelson for all he does. He also expressed a special thanks to Chuck Sweeton for his work at the crosswalk.

Principal White reported on the upcoming ACT/Workkeys assessments, homecoming, and the Mr. BHS competition. He also mentioned recent powerlifting events, the upcoming blood drive, and recognized Shelly Bottorff for National School Counselor Week. Last, he congratulated several students who have been chosen to take part in the Mid-America All Star Marching Band sponsored by PSU. They will be marching in the St. Patrick’s Day parade in Chicago over spring break.

Principal White also discussed possible revisions for the valedictorian and salutatorian selection process.

DeAnne Binns made a motion to table the discussion until more information could be provided and discussed. Chuck Sweeton seconded. Carried 5-1 with Josh Sweaney abstaining.

DeAnne Binns made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 7:37 p.m. This session shall include the board and Superintendent. Dusty Deringer seconded. Carried 6-0.

7:32 p.m. Enter executive session. 7:37 p.m. Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 7:42 p.m. This session shall include the board and Superintendent. Josh Sweaney seconded. Carried 6-0.

7:37 p.m. Enter executive session. 7:42 p.m. Resume regular session.

Superintendent Pendergraft reminded the board that the March BOE meeting has been moved to March 4 due to spring break.

Brandon Williams made a motion to adjourn. Casey Eaton seconded. Carried 6- 0.

7:50 p.m. Meeting adjourned.

Carrie Oakes, Clerk/Board of Education

DeAnne Binns, President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday,

January 14, 2019 at 6:00 p.m. at 1108 Military. Members present were: DeAnne

Binns, Casey Eaton, Josh Sweaney, Mary Kirkpatrick and Chuck Sweeton.

Members absent were: Brandon Williams and Dusty Deringer. Also present were:

David Pendergraft, Superintendent, Carrie Oakes, Clerk, Roger Reynolds, HS

Assistant Principal, Kenny Boeckman, LS Principal, Arthur Commons, Curriculum

Director and Daymon McCorkle, Maintenance Director.

President Binns called the meeting to order at 6:00 p.m.

Chuck Sweeton led the board and guests in the pledge of allegiance.

Mary Kirkpatrick made a motion to approve the agenda as printed. Chuck

Sweeton seconded. Carried 5-0.

Chuck Sweeton made a motion to approve the consent agenda which included

approval of the bills, approval of minutes of December 10 & 17, 2018 board

meeting and approval of the treasurers report. Casey Eaton seconded. Carried 5-

0.

Superintendent Pendergraft proposed to reschedule the March board meeting to

March 4, 2019 due to spring break.

Josh Sweaney made a motion to move the March board meeting to March 4,

2019. Chuck Sweeton seconded. Carried 5-0

Superintendent Pendergraft proposed increasing the mileage rate to $.58/mile to

match the federal rate.

Casey Eaton made a motion to increase the mileage rate to $.58/mile. Mary

Kirkpatrick seconded. Carried 5-0.

Superintendent Pendergraft made the board aware of an app that the district will

be integrating to help promote school safety.

Superintendent Pendergraft re-addressed the board about the possibility of

forming a coop with Riverton for high school soccer.

Chuck Sweeton made a motion to allow Superintendent Pendergraft to further

investigate and offer a formal request to Riverton concerning a soccer coop.

Mary Kirkpatrick seconded. Carried 5-0.

Principal Boeckman reported on the KRR program, ALICE training with a special

thanks to the sheriff’s department and the Lincoln School Facebook page.

Assistant Principal Reynolds reported on the holiday concerts, ALICE training, a

recent FBLA trip and the Lancer Classic.

Daymon McCorkle reported on new and ongoing maintenance projects in the

district.

Arthur Commons updated the board on curriculum, class enrollment and

upcoming testing.

Casey Eaton made a motion to adjourn. Josh Sweaney seconded. Carried 5-0.

6:57 p.m. Meeting adjourned.

Carrie Oakes                                      DeAnne Binns

Clerk/Board of Education                   President/Board of Education

The Baxter Springs board of education held a special board meeting on Monday,

December 17, 2018 at 5:00 p.m. at 1108 Military. Members present were:

DeAnne Binns, Dusty Deringer, Casey Eaton, Mary Kirkpatrick, Chuck Sweeton,

Brandon Williams and Josh Sweaney (via phone). Also present were: David

Pendergraft, Superintendent, Carrie Oakes, Clerk, and Kenny Boeckman, LS

Principal.

President Binns called the meeting to order at 5:00 p.m.

Dusty Deringer made a motion to approve the agenda as printed. Brandon

Williams seconded. Carried 7-0.

Brandon Williams made a motion to enter into executive session to discuss

individual employees performance pursuant to the non-elected personnel

exemption under KOMA, and the open meeting will resume in the board room at

5:06 p.m. This session shall include the board and Superintendent. Chuck

Sweeton seconded. Carried 7-0.

5:01 p.m. Enter executive session.

5:06 p.m. Resume regular session.

Superintendent Pendergraft recommended hiring Alexis Carpino for Interim

Secondary Science Teacher for the remainder of the 2018-2019 school year.

Brandon Williams made a motion to accept the recommendation of

Superintendent Pendergraft to hire Alexis Carpino for Interim Secondary Science

Teacher for the remainder of the 2018-2019 school year. Josh Sweaney

seconded. Carried 7-0.

Superintendent Pendergraft recommended transferring Keylie Baldwin to the

Alternative/Virtual School for the remainder of the 2018-2019 school year. Mary

Kirkpatrick made a motion to accept the recommendation of Superintendent

Pendergraft to transfer Keylie Baldwin to the Alternative/Virtual School for the

remainder of the 2018-2019 school year. Brandon Williams seconded. Carried 7-

0.

Brandon Williams made a motion to adjourn. Dusty Deringer seconded. Carried

7-0.

5:07 p.m. Meeting adjourned.

Carrie Oakes                           DeAnne Binns

Clerk/Board of Education        President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday, December 10, 2018 at 6:00 p.m. at 1108 Military. Members present were: DeAnne Binns, Brandon Williams, Mary Kirkpatrick, Josh Sweaney, Chuck Sweeton and Dusty Deringer (via phone). Members absent were: Casey Eaton. Also present were: David Pendergraft, Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Kenny Boeckman, LS Principal, Art Roberts, Alternative Learning Director and Chris Swartz, HS Athletic Director.

President Binns called the meeting to order at 6:00 p.m.
Brandon Williams led the board and guests in the pledge of allegiance.

Mary Kirkpatrick made a motion to approve the agenda as printed. Brandon Williams seconded. Carried 6-0.

Brandon Williams made a motion to approve the consent agenda which included approval of the bills, approval of minutes of November 12, 2018 board meeting and approval of the treasurers report. Mary Kirkpatrick seconded. Carried 6-0.

Superintendent Pendergraft reported on school nurse interviews, KASB policy updates and the recent Williamsburg trip.

Principal Boeckman reported on the Christmas program, local donations, social media platforms used for parent communication and upcoming Christmas community projects.

Principal White reported on Volleyball and Football honors, the Hometown Hero Banquet, canned food drive, National Honor Society induction, upcoming Christmas concert, basketball season and an update on the valedictorian/salutatorian selection process.

Art Roberts reported on the new SNAP Program for the virtual students, progress reports and adult participation.

Josh Sweaney made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 7:17 p.m. This session shall include the board and Superintendent and administrators as needed. Brandon Williams seconded. Carried 6-0.

6:52 p.m. Enter executive session. 7:17 p.m. Resume regular session.

Mary Kirkpatrick left at 7:00 p.m. and was absent the remainder of the meeting.

Josh Sweaney made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 7:27 p.m. This session shall include the board and Superintendent and administrators as needed. Brandon Williams seconded. Carried 6-0.

7:17 p.m. Enter executive session. 7:27 p.m. Resume regular session.

Josh Sweaney made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 7:37 p.m. This session shall include the board and Superintendent and administrators as needed. Brandon Williams seconded. Carried 6-0.

7:27 p.m. Enter executive session. 7:37 p.m. Resume regular session.

Superintendent Pendergraft presented a resignation from David Weston as Transportation Supervisor effective January 1, 2019. Brandon Williams made a motion to accept the resignation of David Weston as Transportation Supervisor. Josh Sweaney seconded. Carried 5-0.

Principal Walker made a recommendation to hire Amanda Williamson as MS assistant track coach for the 2018-2019 school year. Brandon Williams made a motion to accept the recommendation to hire Amanda Williamson as MS assistant track coach for the 2018-2019 school year. Josh Sweaney seconded. Carried 5-0.

Superintendent Pendergraft made a recommendation to hire IdaMae Applegate as a bus driver beginning in January 2019. Josh Sweaney made a motion to accept the recommendation to hire IdaMae Applegate as a bus driver beginning in January 2019. Brandon Williams seconded. Carried 5-0.

Brandon Williams made a motion to adjourn. Josh Sweaney seconded. Carried 5-0.

7:41 p.m. Meeting adjourned.

Carrie Oakes                          DeAnne Binns
Clerk/Board of Education       President/Board of Education 

The Baxter Springs board of education held a regular meeting on Monday, October 8, 2018 at 6:00 p.m. at 1108 Military. Members present were: DeAnne Binns, Chuck Sweeton, Casey Eaton, Brandon Williams, Josh Sweaney, Mary Kirkpatrick and Dusty Deringer (via phone). Also present were: David Pendergraft, Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal, Jason Walker, MS Principal, Robert Womack, CS Principal, Stephanie Dewey, MS Teacher, Beth Hunt and Jeff Street, pastor of First Baptist Church.

President Binns called the meeting to order at 6:00 p.m.

Brandon Williams led the board and guests in the pledge of allegiance and Jeff Street led in prayer.

Brandon Williams made a motion to approve the agenda as printed. Mary Kirkpatrick seconded. Carried 7-0.

Mary Kirkpatrick made a motion to approve the consent agenda which included approval of the bills, approval of minutes of September 10, 2018 board meeting and approval of the treasurers report. Brandon Williams seconded. Carried 7-0.

President Binns reported on a PEO meeting held at the Board office today. Superintendent Pendergraft gave an update on the traffic signal.

Principal Womack thanked the board and superintendent for the additional elementary counselor hire this year. He also reported on the new door installation, upcoming PT conferences, an AR assembly, and Around the World Math Tournament.

Principal Walker reported on the new Families Homeroom program, volleyball and basketball seasons, and the upcoming MS/HS concert and PT conferences.

Principal White reported on the new door installation, homecoming events, possible fishing opportunities for our students through the Kansas Department of Wildlife, College & Career night, girls golf regionals and girls sub state volleyball. He also mentioned the upcoming fall choir concert on October 18, school play on November 9-10, community blood drive and PT conferences.

Mary Kirkpatrick made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 6:43 p.m. This session shall include the board and Superintendent and administrators as needed. Casey Eaton seconded. Carried 7-0.

6:28 p.m. Enter executive session. 6:43 p.m. Resume regular session.

Mary Kirkpatrick made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 6:48 p.m. This session shall include the board and Superintendent and administrators as needed. Casey Eaton seconded. Carried 7-0.

6:43 p.m. Enter executive session. 6:48 p.m. Resume regular session.

Mary Kirkpatrick made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 6:53 p.m. This session shall include the board and Superintendent and administrators as needed. Casey Eaton seconded. Carried 7-0.

6:48 p.m. Enter executive session. 6:53 p.m. Resume regular session.

Superintendent Pendergraft presented a resignation from Sandy Clark as USD 508 Nurse. She will begin her retirement on January 1, 2019. Brandon Williams made a motion to accept the resignation of Sandy Clark as USD 508 Nurse. Josh Sweaney seconded. Carried 7-0.

Superintendent Pendergraft approached the board about a possible partnership with the Community Health Clinic of Southeast Kansas for a school nurse. Josh Sweaney made a motion to allow Superintendent Pendergraft to explore the partnership further. Casey Eaton seconded. Carried 7-0.

Principals Walker & White made recommendations to hire Anthony Roberts and Jamie Channel as Co-MS Head Track Coach, Art Roberts as HS Head Boys Golf and Hannah Hull for HS Assistant Softball for the 2018-19 school year. Chuck Sweeton made a motion to accept the recommendation of Superintendent Pendergraft to hire Anthony Roberts and Jamie Channel as Co-MS Head Track Coach, Art Roberts as HS Head Boys Golf and Hannah Hull for HS Assistant Softball for the 2018-19 school year. Brandon Williams seconded. Carried 7-0.

Brandon Williams made a motion to adjourn. Josh Sweaney seconded. Carried 7-0.

6:56 p.m. Meeting adjourned.

Carrie Oakes                               DeAnne Binns
Clerk/Board of Education            President/Board of Education 

The Baxter Springs board of education held a regular meeting on Monday, September 10, 2018 at 6:00 p.m. at 1108 Military. Members present were: DeAnne Binns, Chuck Sweeton, Mary Kirkpatrick, Casey Eaton, Dusty Deringer and Josh Sweaney (6:02 pm). Members absent were: Brandon Williams. Also present were: David Pendergraft, Superintendent, Carrie Oakes, Clerk, Robert Womack, CS Principal, Kenny Boeckman, LS Principal, Art Roberts, Alternative Learning Director and Shane Dotson, pastor of Fellowship Baptist Church.

President Binns called the meeting to order at 6:00 p.m.

Chuck Sweeton led the board and guests in the pledge of allegiance and Shane Dotson led in prayer.

Mary Kirkpatrick made a motion to approve the agenda as printed. Casey Eaton seconded. Carried 6-0.

Dusty Deringer made a motion to approve the consent agenda which included approval of the bills, approval of minutes of August 13, 2018 board meeting and approval of the treasurers report. Josh Sweaney seconded. Carried 6-0.

President Binns reported on a Board Member training that was held at Greenbush.

Superintendent Pendergraft presented a resignation from Charles Rector as MS Head Track Coach and Chris Swartz as HS Boys Golf Coach. Josh Sweaney made a motion to accept the resignation of Charles Rector as MS Head Track Coach and Chris Swartz as HS Boys Golf Coach. Dusty Deringer seconded. Carried 6-0.

Superintendent Pendergraft also reported on the ongoing strategic planning for the district.

Principal Boeckman reported on electrical updates to Lincoln School and the Grandparent’s Day program, giving a special thanks to Mrs. Neill for her hard work. He also gave an update on enrollment numbers.

Principal Womack reported on the CS Open House and enrollment numbers.

Dusty Deringer made a motion to enter into executive session to discuss individual employees performance pursuant to the non-elected personnel exemption under KOMA, and the open meeting will resume in the board room at 6:30 p.m. This session shall include the board and Superintendent. Mary Kirkpatrick seconded. Carried 6-0.

6:25 p.m. Enter executive session. 6:30 p.m. Resume regular session.

Art Roberts reported on virtual school enrollment, the new breakfast program and a new incentive program.

Superintendent Pendergraft made a recommendation to hire Alan Hibler as HS Assistant Track Coach for the 2018-19 school year. Josh Sweaney made a motion to accept the recommendation of Superintendent Pendergraft to hire Alan Hibler as HS Assistant Track Coach for the 2018-19 school year. Casey Eaton seconded. Carried 6-0.

Casey Eaton made a motion to adjourn. Mary Kirkpatrick seconded. Carried 6-0. 6:40 p.m. Meeting adjourned.

Carrie Oakes                           DeAnne Binns
Clerk/Board of Education        President/Board of Education 

The Baxter Springs board of education held a regular meeting on Monday,

August 13, 2018 at 6:00 p.m. at 1108 Military. Members present were: DeAnne

Binns, Chuck Sweeton, Brandon Williams, Dusty Deringer, Mary Kirkpatrick and

Josh Sweaney. Members absent were: Casey Eaton. Also present were: David

Pendergraft, Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal,

Roger Reynolds, HS Assistant Principal, Jason Walker, MS Principal, Robert

Womack, CS Principal, Kenny Boeckman, LS Principal, Art Roberts, Alternative

Learning Director and Chris Swartz, HS Teacher.

President Binns called the meeting to order at 6:00 p.m.

Brandon Williams led the board and guests in the pledge of allegiance.

Dusty Deringer made a motion to approve the agenda, adding item VIII, c, hiring

HS Assistant Volleyball Coaches. Brandon Williams seconded. Carried 6-0.

Mary Kirkpatrick made a motion to approve the consent agenda which included

approval of the bills, approval of minutes of July 9, 2018 board meeting and

approval of the treasurers report. Brandon Williams seconded. Carried 6-0.

President Binns opened the budget hearing at 6:01 pm. No patrons were present

for the hearing.

Brandon Williams made a motion to approve the 2018-2019 budget as printed.

Mary Kirkpatrick seconded. Carried 6-0.

President Binns reported on an upcoming workshop in Girard for the board

members and superintendent to attend.

Superintendent Pendergraft reported on the upcoming events for the Decade of

Wheels on October 12-14.

Josh Sweaney made a motion to cancel school on Friday October 12 due to the

Decade of Wheels event. That day will be made up on Friday, December 21.

Dusty Deringer seconded. Carried 6-0.

Principal Boeckman reported on the first day for teachers, a new math

application for kindergarten, a new Lincoln Facebook page and Meet The

Teacher Night. He also commended the custodians for their hard work over the

summer preparing the building for the beginning of school.

Principal Womack reported on a recent inservice dealing with responsibility

centered discipline and Meet The Teacher Night. He also proposed changes to

the CS Handbook.

Principal Walker reported on the first day with teachers and commended the

custodians for their hard work this summer. He also proposed changes to the MS

handbook.

Principal White commended the custodial and maintenance staff for their hard

work in preparing the buildings for the beginning of school. He also proposed

changes to the HS handbook.

Art Roberts proposed changes to the Alternative Learning handbook.

Brandon Williams made a motion to approve the handbook changes. Josh

Sweaney seconded. Carried 6-0.

Dusty Deringer made a motion to enter into executive session to discuss

individual employees performance pursuant to the non- elected personnel

exemption under KOMA, and the open meeting will resume in the board room at

6:45 p.m. This session shall include the board and Superintendent and

administrators. Brandon Williams seconded. Carried 6-0.

6:40 p.m. Enter executive session.

6:45 p.m. Resume regular session.

Principal Walker made a recommendation to hire Tyler Underhill and Austin

Williams as MS Assistant Football Coaches for the 2018-19 school year. Dusty

Deringer made a motion to accept the recommendation of Principal Walker to

hire Tyler Underhill and Austin Williams as MS Assistant Football Coaches the

2018-19 school year. Mary Kirkpatrick seconded. Carried 5-1 with Brandon

Williams abstaining.

Superintendent Pendergraft made a recommendation to hire Leslie Bowman as

HS Head Scholars Bowl Sponsor, Allison Reavis as HS Assistant Scholars Bowl

Sponsor and Hannah Hull and Angie Kemp as HS Assistant Volleyball Coaches

for the 2018-19 school year. Mary Kirkpatrick made a motion to accept the

recommendation of Principal White to hire Leslie Bowman as HS Head Scholars

Bowl Sponsor, Allison Reavis as HS Assistant Scholars Bowl Sponsor and

Hannah Hull and Angie Kemp as HS Assistant Volleyball Coaches the 2018-19

school year. Brandon Williams seconded. Carried 6-0.

Brandon Williams made a motion to approve the negotiated agreement for 2018-

2019 as presented. Josh Sweaney seconded. Carried 6-0.

Superintendent Pendergraft recommended a 3% increase for classified staff

which is comparable to the certified staff.

Josh Sweaney made a motion to approve the 3% increase for classified staff as

recommended by Superintendent Pendergraft. Mary Kirkpatrick seconded.

Carried 6-0.

Superintendent Pendergraft recommended a 2.5% increase for administrative

staff.

Dusty Deringer made a motion to approve the 2.5% increase for administrative

staff as recommended by Superintendent Pendergraft. Brandon Williams

seconded. Carried 6-0.

Brandon Williams made a motion to adjourn. Josh Sweaney seconded. Carried

6-0.

6:54 p.m. Meeting adjourned.

Carrie Oakes                                          DeAnne Binns

Clerk/Board of Education                       President/Board of Education

The USD 508 board of education held a regular meeting on Monday, July 9, 2018 at 6:00 p.m. at 1108 Military. Members present were: DeAnne Binns, Chuck Sweeton, Josh Sweaney, Dusty Deringer, Casey Eaton and Mary Kirkpatrick. Members absent were: Brandon Williams. Also present were: David Pendergraft, Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Art Roberts, Alternative Learning Director, Roger Scantlin, Pastor of Spring River Assembly and Shawn Turner of TranSystems.

President Binns called the meeting to order at 6:00 p.m.

Josh Sweaney led the board and guests in the pledge of allegiance and Roger Scantlin led in prayer.

Josh Sweaney made a motion to approve the agenda, adding Resignations under item VIII, c. Mary Kirkpatrick seconded. Carried 6-0.

President Binns opened the floor for election of officers and requested nominations for President. Chuck Sweeton made a motion to retain the current slate of officers for the 2018-19 fiscal year with DeAnne Binns as President, Mary Kirkpatrick as Vice-President, Dusty Deringer as Governmental Relations Contact and Casey Eaton as USD 508 Representative on the SEK Interlocal 637 Board of Education. Dusty Deringer seconded. Carried 6-0.

Dusty Deringer made a motion to approve the consent agenda as printed. Mary Kirkpatrick seconded. Carried 6-0. (copy attached)

Shawn Turner gave an update on the traffic signal.

Superintendent Pendergraft continued the discussion on the traffic signal, including the possibility of selling an additional lot, the proceeds of which would go to the traffic signal fund.

Chuck Sweeton made a motion to allow Superintendent Pendergraft to negotiate the selling of the additional lot. Dusty Deringer seconded. Carried 6-0.

Superintendent Pendergraft updated the board on the festivities surrounding the grand opening of the Decade of Wheels in October. He has contacted all the necessary parties for the school to help with the transportation of the event.

Dusty Deringer made a motion to give Superintendent Pendergraft permission to pursue transportation contracts with the city for shuttling patrons for the Decade of Wheels events to be held October 12-14. Chuck Sweeton seconded. Carried 6-0.

Superintendent Pendergraft also updated the board on upcoming budget meetings and strategic planning sessions.

Art Roberts reported a successful year at the soda fountain, noting that the adult students earned 15 credits.

Daymon McCorkle reported on the ongoing summer maintenance to the buildings and the upgrade to our lighting in the HS gym.

Mary Kirkpatrick made a motion to enter into executive session to discuss proposals for teachers pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in 5 minutes in the boardroom. This meeting is to include the board and Superintendent. Josh Sweaney seconded. Carried 6-0.

6:45 p.m. Enter executive session. 6:50 p.m. Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss an individual employee pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in 5 minutes in the boardroom. This meeting is to include the board, Superintendent and HS Principal. Josh Sweaney seconded. Carried 6-0.

6:50 p.m. Enter executive session. 6:55 p.m. Resume regular session.

Cory White, HS Principal made a recommendation to hire Judy Tilly as HS Language Arts Teacher for the 2018-19 school year. Mary

Kirkpatrick made a motion to accept the recommendation of Cory White to hire Judy Tilly as HS Language Arts Teacher the 2018-19 school year. Casey Eaton seconded. Carried 6-0.

Cory White, HS Principal made a recommendation to hire Nancy Daniels as HS Student Council Sponsor for the 2018-19 school year. Josh Sweaney made a motion to accept the recommendation of Cory White to hire Nancy Daniels as HS Student Council Sponsor the 2018-19 school year. Dusty Deringer seconded. Carried 6-0.

Superintendent Pendergraft presented a resignation from Cearrah Robin as HS Language Arts Teacher and Scholars Bowl Sponsor. Dusty Deringer made a motion to accept the resignation of Cearrah Robin as HS Language Arts Teacher and Scholars Bowl Sponsor. Casey Eaton seconded. Carried 6-0.

Casey Eaton made a motion to adjourn. Josh Sweaney seconded. Carried 6-0.

6:58 p.m. Meeting adjourned.

Carrie Oakes                                    DeAnne Binns
Clerk/Board of Education                 President/Board of Education 

Consent Agenda Addendum July 9, 2018

1. Approval of Bills

2. Treasurer’s Report

3. Approval of Minutes of the June 11th and June 18th , 2018 Meetings.

4. Appoint Carrie Oakes as Board Clerk, Leslie Delano as Deputy Clerk, DeAnn Hill as

   Treasurer, and Larry Prauser as Board Attorney.

5. Set the monthly meeting dates as the second Monday of each month and the time at

   6:00 PM with the location of the meetings to be the District Board Office located at 1108

   Military unless otherwise posted.

6. Approve a resolution to rescind all policy statements found in the board minutes prior to

   July 1, 2018 and to adopt the policy manual (or written policies) as presented for the

   2018-2019 school year.

7. Appoint the building principals as truancy officers: Cory White-High School, Jason

   Walker-Middle School, Robert Womack-Central Elementary, Kenneth Boeckman-

   Lincoln Elementary.

8. Appoint David Pendergraft as the hearing officer for free and reduced meal application

   appeals.

9. Appoint Carrie Oakes as the district KPERS representative and the insurance group

   representative.

10. Appoint Leslie Delano food service authorized representative.

11. Appoint David Pendergraft as the Section 504 Coordinator.

12. AppointCoryWhiteastheTitleIXCoordinator.

13. Designate the American Bank, Baxter State Bank and Kansas Municipal Investment

    Pool as the official depository banks.

14. Designate the Cherokee County News Advocate as the official newspaper.

15. Adopt the 1,116-hour calendar for the 2018-2019 school year.

16. Approve early payment policy for utilities and savings.

17. Approve changes to the 2018-2019 Section 125 agreement and the Section 125 Plan

    Document as needed.

18. Set petty cash limit at $2,500.00.

19. Approve resolution to waive Generally Accepted Accounting Procedures (GAAP) for the

    2018-2019 school year.

20. Appoint principals to be in charge of their building activity funds, with two signatures

    required on all accounts. Any and all money must be spent in accordance with the laws

    of the State of Kansas.

21. Approve USD #508 to participate in all federal programs for 2018-2019 with David

    Pendergraft as director of federal programs.

22. Set textbook rental fees as follows: $10.00 for kindergarten, and $20.00 for grades 1-12.

    Set technology fees as follows: for grades 3-6, $10 and grades 7-8, $40.00 and grades

    9-12, $40.00.

23. Approve Employer Funded 403 Plan for the 2018-2019 school year.

24. Give authority to the superintendent to enter into an agreement to dispose of the

    building trades home if close of said property should take place between regularly

    schedule board meetings.

25. Establish district mileage rate for reimbursement equal to State of Kansas mileage rate.

26. Approve the 2018-19 food service program agreement with KSDE. 

The board of Education of USD 508 held a Strategic Planning

Meeting on Monday, June 18, 2018 at 5:00 p.m. at 1108 Military.

Members present were: DeAnne Binns, Chuck Sweeton, Brandon

Williams, Mary Kirkpatrick, Dusty Deringer, Casey Eaton and Josh

Sweaney (5:04). Also present were: David Pendergraft,

Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal,

Jason Walker, MS Principal, Robert Womack, CS Principal, Kenny

Boeckman, LS Principal, Art Roberts, Alternative Learning Director,

Roger Reynolds, HS Assistant Principal and Bart Swartz, Associate

Executive Director of Greenbush.

President Binns called the meeting to order at 5:00 p.m.

Mary Kirkpatrick made a motion to approve the agenda as printed.

Brandon Williams seconded. Carried 6-0.

District strategic planning and goal setting were discussed.

Dusty Deringer made a motion to adjourn. Casey Eaton seconded.

Carried 7-0.

7:29 p.m. Meeting adjourned.

Carrie Oakes                                            DeAnne Binns

Clerk/Board of Education                          President/Board of Education