The USD 508 board of education held a regular meeting on Monday, July 9, 2018 at 6:00 p.m. at 1108 Military. Members present were: DeAnne Binns, Chuck Sweeton, Josh Sweaney, Dusty Deringer, Casey Eaton and Mary Kirkpatrick. Members absent were: Brandon Williams. Also present were: David Pendergraft, Superintendent, Carrie Oakes, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Art Roberts, Alternative Learning Director, Roger Scantlin, Pastor of Spring River Assembly and Shawn Turner of TranSystems.

President Binns called the meeting to order at 6:00 p.m.

Josh Sweaney led the board and guests in the pledge of allegiance and Roger Scantlin led in prayer.

Josh Sweaney made a motion to approve the agenda, adding Resignations under item VIII, c. Mary Kirkpatrick seconded. Carried 6-0.

President Binns opened the floor for election of officers and requested nominations for President. Chuck Sweeton made a motion to retain the current slate of officers for the 2018-19 fiscal year with DeAnne Binns as President, Mary Kirkpatrick as Vice-President, Dusty Deringer as Governmental Relations Contact and Casey Eaton as USD 508 Representative on the SEK Interlocal 637 Board of Education. Dusty Deringer seconded. Carried 6-0.

Dusty Deringer made a motion to approve the consent agenda as printed. Mary Kirkpatrick seconded. Carried 6-0. (copy attached)

Shawn Turner gave an update on the traffic signal.

Superintendent Pendergraft continued the discussion on the traffic signal, including the possibility of selling an additional lot, the proceeds of which would go to the traffic signal fund.

Chuck Sweeton made a motion to allow Superintendent Pendergraft to negotiate the selling of the additional lot. Dusty Deringer seconded. Carried 6-0.

Superintendent Pendergraft updated the board on the festivities surrounding the grand opening of the Decade of Wheels in October. He has contacted all the necessary parties for the school to help with the transportation of the event.

Dusty Deringer made a motion to give Superintendent Pendergraft permission to pursue transportation contracts with the city for shuttling patrons for the Decade of Wheels events to be held October 12-14. Chuck Sweeton seconded. Carried 6-0.

Superintendent Pendergraft also updated the board on upcoming budget meetings and strategic planning sessions.

Art Roberts reported a successful year at the soda fountain, noting that the adult students earned 15 credits.

Daymon McCorkle reported on the ongoing summer maintenance to the buildings and the upgrade to our lighting in the HS gym.

Mary Kirkpatrick made a motion to enter into executive session to discuss proposals for teachers pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in 5 minutes in the boardroom. This meeting is to include the board and Superintendent. Josh Sweaney seconded. Carried 6-0.

6:45 p.m. Enter executive session. 6:50 p.m. Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss an individual employee pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in 5 minutes in the boardroom. This meeting is to include the board, Superintendent and HS Principal. Josh Sweaney seconded. Carried 6-0.

6:50 p.m. Enter executive session. 6:55 p.m. Resume regular session.

Cory White, HS Principal made a recommendation to hire Judy Tilly as HS Language Arts Teacher for the 2018-19 school year. Mary

Kirkpatrick made a motion to accept the recommendation of Cory White to hire Judy Tilly as HS Language Arts Teacher the 2018-19 school year. Casey Eaton seconded. Carried 6-0.

Cory White, HS Principal made a recommendation to hire Nancy Daniels as HS Student Council Sponsor for the 2018-19 school year. Josh Sweaney made a motion to accept the recommendation of Cory White to hire Nancy Daniels as HS Student Council Sponsor the 2018-19 school year. Dusty Deringer seconded. Carried 6-0.

Superintendent Pendergraft presented a resignation from Cearrah Robin as HS Language Arts Teacher and Scholars Bowl Sponsor. Dusty Deringer made a motion to accept the resignation of Cearrah Robin as HS Language Arts Teacher and Scholars Bowl Sponsor. Casey Eaton seconded. Carried 6-0.

Casey Eaton made a motion to adjourn. Josh Sweaney seconded. Carried 6-0.

6:58 p.m. Meeting adjourned.

Carrie Oakes                                    DeAnne Binns
Clerk/Board of Education                 President/Board of Education 

Consent Agenda Addendum July 9, 2018

1. Approval of Bills

2. Treasurer’s Report

3. Approval of Minutes of the June 11th and June 18th , 2018 Meetings.

4. Appoint Carrie Oakes as Board Clerk, Leslie Delano as Deputy Clerk, DeAnn Hill as

   Treasurer, and Larry Prauser as Board Attorney.

5. Set the monthly meeting dates as the second Monday of each month and the time at

   6:00 PM with the location of the meetings to be the District Board Office located at 1108

   Military unless otherwise posted.

6. Approve a resolution to rescind all policy statements found in the board minutes prior to

   July 1, 2018 and to adopt the policy manual (or written policies) as presented for the

   2018-2019 school year.

7. Appoint the building principals as truancy officers: Cory White-High School, Jason

   Walker-Middle School, Robert Womack-Central Elementary, Kenneth Boeckman-

   Lincoln Elementary.

8. Appoint David Pendergraft as the hearing officer for free and reduced meal application

   appeals.

9. Appoint Carrie Oakes as the district KPERS representative and the insurance group

   representative.

10. Appoint Leslie Delano food service authorized representative.

11. Appoint David Pendergraft as the Section 504 Coordinator.

12. AppointCoryWhiteastheTitleIXCoordinator.

13. Designate the American Bank, Baxter State Bank and Kansas Municipal Investment

    Pool as the official depository banks.

14. Designate the Cherokee County News Advocate as the official newspaper.

15. Adopt the 1,116-hour calendar for the 2018-2019 school year.

16. Approve early payment policy for utilities and savings.

17. Approve changes to the 2018-2019 Section 125 agreement and the Section 125 Plan

    Document as needed.

18. Set petty cash limit at $2,500.00.

19. Approve resolution to waive Generally Accepted Accounting Procedures (GAAP) for the

    2018-2019 school year.

20. Appoint principals to be in charge of their building activity funds, with two signatures

    required on all accounts. Any and all money must be spent in accordance with the laws

    of the State of Kansas.

21. Approve USD #508 to participate in all federal programs for 2018-2019 with David

    Pendergraft as director of federal programs.

22. Set textbook rental fees as follows: $10.00 for kindergarten, and $20.00 for grades 1-12.

    Set technology fees as follows: for grades 3-6, $10 and grades 7-8, $40.00 and grades

    9-12, $40.00.

23. Approve Employer Funded 403 Plan for the 2018-2019 school year.

24. Give authority to the superintendent to enter into an agreement to dispose of the

    building trades home if close of said property should take place between regularly

    schedule board meetings.

25. Establish district mileage rate for reimbursement equal to State of Kansas mileage rate.

26. Approve the 2018-19 food service program agreement with KSDE.