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July 10, 2017 BOE Meeting
WRITTEN BY Site Administrator ON July 11, 2017

The USD#508 board of education held a regular meeting on Monday, July 10, 2017 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Dusty Deringer, Casey Eaton, Brandon Williams, Mary Kirkpatrick and Chuck Sweeton.  Members absent were:  Josh Sweaney.   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Ken Boeckman, Lincoln Principal, Art Roberts, Alternative Learning Director, and Rev. Jeff Street of 1st Baptist Church.

President BInns called the meeting to order at 6:00 p.m.

Brandon Williams led the board and guests in the pledge of allegiance.  Rev. Street led the board and guests in a word of prayer.

Brandon Williams made a motion to approve the agenda adding a resignation under Item VII.  Mary Kirkpatrick seconded.  Carried 6-0. 

President BInns opened the floor for election of officers and requested nominations for President.   Brandon Williams made a motion to retain the current slate of officers for the 2017-18 fiscal year with DeAnne Binns as President, Mary Kirkpatrick as Vice-President, Dusty Deringer as Governmental Relations Contact and Casey Eaton as USD#508 Representative on the SEK Interlocal #637 Board of Education.  Mary Kirkpatrick seconded.  Carried 6-0.

Dusty Deringer made a motion to approve the consent agenda as printed.  Brandon Williams seconded.  Carried 6-0. (copy attached) 

President Binns reported that she is thankful to serve on a board that is so diverse and educated.  She extended her congratulations to board member, Dusty Deringer on obtaining his PhD recently.

Superintendent Pendergraft reported that the Kansas State Department of Education Transportation Safety Review for 2016-17 has been completed and the district received a perfect score for the 2nd consecutive year.  He extended his congratulations to Transportation Supervisor, David Weston and the entire transportation staff for a job well done.

Mr. Pendergraft recommended approval of board policy updates for JDDA – Drug policy, IIBG – Computer and Device Use and IIBGC for Staff Online Service, as well as handbook changes for Virtual Education on student eligibility for co-curricular and extra-curricular activities and student meals.  Dusty Deringer made a motion to approve the handbook changes for Virtual Education and to approve board policy changes for JDDA, IIBG and IIBGC as presented.   Brandon Williams seconded.  Carried 6-0.

Superintendent Pendergraft also presented policy update for IIBF – Acceptable Use Guidelines for review to be approved at the August meeting.

Mr. Pendergraft gave an update to the board on the progress of the new seating at the HS auditorium.

Mary Kirkpatrick made a motion to enter into executive session to discuss hiring and re-assignment of non-elected personnel pursuant to the non-elected personnel exemption under KOMA, and to have preliminary discussion concerning negotiations with certified staff prior to the first negotiations meeting to be held August 1 pursuant to the exception for employer-employee negotiations under KOMA and the open meeting will resume in the board room at 6:50 p.m.  This session shall include the board, Superintendent and Cory White.  Brandon Williams seconded.  Carried 6-0.

6:35 p.m.  Enter executive session.

6:50 p.m.  Resume regular session.

Cory White, HS Principal made a recommendation to hire Jennifer Thater as HS Student Council sponsor for the 2017-18 school year.  Brandon Williams made a motion to accept the recommendation of Cory White to hire Jennifer Thater as HS Student Council sponsor the 2017-18 school year.   Chuck Sweeton seconded.  Carried 6-0.

Cory White made a recommendation to hire Alison Reavis as Senior Class Co-Sponsor for the 2017-18 school year.  Mary Kirkpatrick made a motion to accept the recommendation of Cory White to hire Alison Reavis as Senior Class Co-Sponsor for the 2017-18 school year.  Dusty Deringer seconded.  Carried 6-0.

Cory White made a recommendation to hire Kyle Crotts as HS Assistant Boys Basketball coach for the 2017-18 school year.  Dusty Deringer made a motion to accept the recommendation to hire Kyle Crotts as HS Assistant Boys Basketball coach for the 2017-18 school year.  Brandon Williams seconded.  Carried 6-0.

Superintendent David Pendergraft made a recommendation to hire Melinda Martin as a part-time science teacher for the 2017-18 school year.  Casey Eaton made a motion to accept the recommendation of Superintendent Pendergraft to hire Melinda Martin as a part-time science teacher for the 2017-18 school year.  Mary Kirkpatrick seconded.  Carried 6-0.

Superintendent Pendergraft presented a resignation from Kyle Crotts at MS Track Coach.  Casey Eaton made a motion to accept the resignation of Kyle Crotts as MS Track Coach.  Mary Kirkpatrick seconded.  Carried 6-0. 

Superintendent Pendergraft made a recommendation to hire Cory White as Drivers Education instructor for the 2017-18 school year.  Brandon Williams made a motion to accept the recommendation to hire Cory White as Drivers Education instructor for the 2017-18 school year.  Casey Eaton seconded.  Carried 6-0.

Brandon Williams made a motion to adjourn.  Casey Eaton seconded.  Carried 6-0.

6:59 p.m.  Meeting adjourned.

Vicki Bradley                                             DeAnne Binns

Clerk/Board of Education                  President/Board of Education

 

Consent Agenda Addendum July 10, 2017

  1. Approval of Bills

  2. Treasurer’s Report

  3. Approval of Minutes of the June 12th, 2017 Meetings.

  4. Appoint Vicki Bradley as Board Clerk, Carrie Oakes as Deputy Clerk, DeAnn Hill as Treasurer, and Larry Prauser as Board Attorney.

  5. Set the monthly meeting dates as the second Monday of each month and the time at 6:00 PM with the location of the meetings to be the District Board Office located at 1108 Military unless otherwise posted.

  6. Approve a resolution to rescind all policy statements found in the board minutes prior to July 1, 2017 and to adopt the policy manual (or written policies) as presented for the 2017-2018 school year.

  7. Appoint the building principals as truancy officers: Cory White-High School, Jason Walker-Middle School, Robert Womack-Central Elementary, Kenneth Boeckman-Lincoln Elementary.

  8. Appoint David Pendergraft as the hearing officer for free and reduced meal application appeals.

  9. Appoint Carrie Oakes as the district KPERS representative and the insurance group representative.

  10. Appoint Leslie DeLano food service authorized representative.

  11. Appoint David Pendergraft as the Section 504 Coordinator.

  12. AppointCoryWhiteastheTitleIXCoordinator.

  13. Designate the American Bank, Baxter State Bank and Kansas Municipal Investment Pool as the official depository banks.

  14. Designate the Cherokee County News Advocate as the official newspaper.

  15. Adopt the 1,116-hour calendar for the 2017-2018 school year.

  16. Approve early payment policy for utilities and savings.

  17. Approve changes to the 2017-2018 Section 125 agreement and the Section 125 Plan Document as needed.

  18. Set petty cash limit at $2,500.00.

  19. Approve resolution to waive Generally Accepted Accounting Procedures (GAAP) for the 2017-2018 school year.

  20. Appoint principals to be in charge of their building activity funds, with two signatures required on all accounts. Any and all money must be spent in accordance with the laws of the State of Kansas.

  21. Approve USD #508 to participate in all federal programs for 2017-2018 with David Pendergraft as director of federal programs.

  22. Set textbook rental fees as follows: $10.00 for kindergarten, and $20.00 for grades 1-12. Set technology fees as follows: for grades 3-6, $10 and grades 7-8, $40.00 and grades 9-12, $50.00.

  23. Approve Employer Funded 403 Plan for the 2017-2018 school year.

  24. Give authority to the superintendent to enter into an agreement to dispose of the building trades home if close of said property should take place between regularly schedule board meetings.

  25. Establish district mileage rate for reimbursement equal to State of Kansas mileage rate.

  26. Approve the 2017-18 food service program agreement with KSDE. 

 






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