The Baxter Springs board of education held a regular meeting on Monday, December 12, 2016 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Mary Kirkpatrick, Dusty Deringer,(via speaker phone),  Josh Sweaney, Brandon Williams, Chuck Sweeton and newly appointed member, Casey Eaton.  Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Robert Womack, Central Principal, Ken Boeckman, Lincoln Principal, Nicky Hastings, HS Special Education Teacher, Don Hastings, Angela Yarbrough, Angela Burrows, Rev. Tracy Rowe and Daymon McCorkle, Maintenance and Grounds Director.

President Binns called the meeting to order at 6:00 p.m.

Brandon Williams led the board and guests in the pledge of allegiance.  Rev. Tracy Rowe led the board and guests in a word of prayer.

Brandon Williams made a motion to adopt the agenda as printed.  Josh Sweaney seconded.  Carried 6-0.

Mary Kirkpatrick made a motion to approve the consent agenda which included approval of the bills, approval of the minutes of the November 14, 2016 meeting and approval of the treasurer’s report.  Josh Sweaney seconded.  Carried 6-0.

Vicki Bradley, Clerk, administered the oath of office to newly appointed board member Casey Eaton.  Upon taking the oath of office, Mr. Eaton assumed his duties as an active board member and participated in all further business of the board meeting.

Superintendent Pendergraft informed the board that Nicky Hastings,  BHS Special Education teacher, had received the Pittsburg State University College of Education Distinguished Service Award for Outstanding Teacher in a ceremony at PSU today.  He introduced Mrs. Hastings to the board and guests.  Nicky shared her story about her childhood and how she is able to help her students because of her life story and her desire to help students achieve their potential.  The board and guests gave Mrs. Hastings a standing ovation and were very moved by her story.  President Binns congratulated her on her award and expressed her appreciation to her for excelling as a teacher.

Superintendent Pendergraft presented the Kansas State Department of Education policy on exempt fundraisers for approval as follows:

“One exempt fundraiser per school organization per semester that does not meet the Nutrition Standards for All Foods Sold in School during the school day on the school campus will be allowed.  An organization is defined as a school group that is approved by the local board of education.  Length of the organizations exempt fundraiser cannot exceed 2 days.”

Brandon Williams made a motion to approve the Kansas State Department of Education policy on exempt fundraisers as stated above.  Josh Sweaney seconded.  Carried 7-0. 

The board heard the following reports:

Lincoln – Principal Ken Boeckman reported on the Lincoln Christmas program which was held last week.   He expressed his appreciation to Mrs. Smith as well as the HS custodial staff, and paraprofessionals who assisted in helping to make this event a success.  Mr. Boeckman also reported that students were taken to American Bank on Friday to visit with Santa Claus.  He reported that professional development  opportunities for staff will be held in January.  Training will include ADHD training and  ALICE training for staff.  Mr. Boeckman said that the first semester has been a successful one.

Central – Principal Bobby Womack, reported that the Central Christmas program went very well.  He congratulated Mrs. Smith and students for a job well done.  Central School students also went to American Bank to visit with Santa Claus.  Students received pictures and candy canes.  Mr. Womack expressed his appreciation to the American Bank for giving students this opportunity as they really enjoyed it.  He also reported that this week the Kiwanis Club will give a book to the students and expressed his appreciation to the Kiwanis Club.  Mr. Womack reported that Thursday afternoon will be Movie day with students receiving treats and their choice of attending one of several movies in “theatres” set up throughout the building.

HS – Principal Cory White reported that the recent “Home Town Hero” banquet honoring Joe Pat Skye for his service to the school and community was a wonderful tribute.  He expressed his appreciation to the Skye and St. Clair families for participating in this tribute.  He also expressed his appreciation to the staff and students who were involved with the event as well.  Mr. White reported that 21 students were recently inducted into the National Honor Society.  He also reported that Mrs. Boman recently held a blood drive and had great participation in that endeavor.  Mr. White reported that tonight is the annual Christmas concert presented by the BHS Music Department. Principal White reported that several students recently received CNC League honors in football.  Those students are:  1^st Team – Doug Dardenne; 2^nd Team – Matt Miles, Jace Flood and Donavon Anderson; Honorable Mention – Korben Frisbee and AJ Himes.  Seniors who have recently signed with colleges include:  Jarret Dotson – baseball at PSU; Cheyenna VonMoss – Volleyball at Ft. Scott Community Colllege; Kaid Karnes – baseball at Cowley County Community College.  Mr. White expressed his pride in all of  these students for their achievements and how well they represent BHS.

Maintenance & Grounds – Director Daymon McCorkle reported that some of the projects the maintenance and custodial staff will be doing over the holiday break will include:  running electric for Opaa! at Lincoln, finishing up the welding shop air cleaner installation at BHS,  obtaining quotes on hardware for main gym doors, working on entrances at Central, providing labor to install concrete at Field of Dreams and cleaning and shining at all the buildings.  Mr. McCorkle reported he will be finishing up his evaluations.  He also expressed his appreciation to the board for having the parking lot sealed and striped at the High School as it greatly improved the looks of the facility.

Mary Kirkpatrick made a motion to enter into executive session to discuss non-elected personnel and negotiations in order to protect the privacy of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 10 minute period of time.  This session shall include the board and the Superintendent.  Casey Eaton seconded.  Carried 7-0.

6:29 p.m.  Enter executive session.

6:39 p.m.  Resume regular session.

Mary Kirkpatrick made a motion to enter into executive session to discuss non-elected personnel and negotiations in order to protect the privacy of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 5 minute period of time.  This session shall include the board and the Superintendent.  Josh Sweaney  seconded.  Carried 7-0.

6:39 p.m.  Enter executive session.

6:44 p.m.  Resume regular session.

David Pendergraft recommended hiring Kelly Noakes as full-time bus driver.  Josh Sweaney made a motion to accept the recommendation to hire Kelly Noakes as full time bus driver.  Brandon Williams seconded.  Carried 7-0.

Casey Eaton made a motion to adjourn.  Brandon Williams seconded.  Carried 7-0.

6:49 p.m.  Meeting adjourned.

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday, November 14, 2016 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Mary Kirkpatrick, Chuck Sweeton, Brandon Williams, Dusty Deringer and Josh Sweaney.  Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Roger Reynolds, HS Asst Principal, Robert Womack, Central School Principal, Kenneth Boeckman, Lincoln School Principal, Linda Crotts, Rev. Jeff Street, Vicki Faulkner, Stephanie Dewey, Brian Smith, Kevin Kemp, Pam Kemp, Chris Swartz, Dee Riley, Lori Kellum, Cordaro Baldwin, Jennifer Grant, Janet Peterson, Cory Moates, Philip Peterson, Jacy Sheffer, Amber McCoy, Lori Colbert, Rhonda McDonald and several BHS and BMS athletes from the Spring River Soccer Association.

President Binns called the meeting to order at 6:00 p.m. 

Brandon Williams made a motion to approve the annotated agenda adding Cory Moates under Item VI, (b) to discuss a proposed stop light at Baxter Springs High School.  Josh Sweaney seconded.  Carried 6-0. 

Mary Kirkpatrick made a motion to approve the consent agenda which included approval of the bills, approval of minutes of the October 10, 2016 meeting, and approval of the treasurer’s report. Brandon Williams seconded.  Carried 6-0. 

President Binns reported on the vacant board seat which was open due to the passing of Joseph Skye.  Several patrons had applied for the open seat and had made a presentation to the board at earlier meetings.  President Binns opened the floor for nominations to fill the vacant board position.  Dusty Deringer nominated Casey Eaton.  Chuck Sweeton nominated Beth Cullum.  Chuck Sweeton made a motion that all nominations cease.  Josh Sweaney seconded.  Carried 6-0.

President Binns called for a vote on the two nominees in alphabetical order.  Beth Cullum received one vote from Chuck Sweeton.    Casey Eaton received 5 votes from Dusty Deringer, Mary Kirkpatrick, Brandon Williams, Josh Sweaney and DeAnne Binns.

Casey Eaton was appointed to the USD#508 Board of Education.  This term will expire in January 2018.

The consensus of the board was to appoint Casey Eaton as their representative on the SEK Interlocal # 637 Special Education board.  If Mr. Eaton declines to serve on the interlocal board, Dusty Deringer volunteered to serve in that capacity.   

Dee Riley made a presentation to the board to institute a soccer program at BHS.  She presented a petition with over 200 signatures requesting that the board institute a soccer program at BHS.   Three students, Mariah Bender , Kaitlin McCoy and Henry Riley made presentations to the board in favor of a soccer program.

President Binns expressed her pride in the students for their well organized presentation and request.  She stated that the board will take their request under advisement and will research to see if a soccer program would be feasible or not.

Cory Moates, newly elected County Commissioner, addressed the board concerning the proposed stop light at Baxter Springs High School.  Superintendent Pendergraft reported that since the beginning of school in August, there have already been two accidents there.  Commissioner Moates is seeking information on how to assist the board in working with KDOT to get the stop light installed.  The board expressed their appreciation to him for his assistance.

President Binns reported that the HS Musical was excellent and congratulated the directors and cast on a job well done.

Superintendent Pendergraft reported that he had recently attended a negotiations workshop and updated the board on the campaign to raise funds to purchase new seating for the High School Auditorium.

Building administrators reported on their respective buildings:

Lincoln School – Principal Ken Boeckman reported on the successful trick or treat event held on October 31 and said they wish to make this an annual event.  Mr. Boeckman expressed his appreciation to the businesses and people who contributed candy to make this event successful.  He also reported that the fall festival was a success and expressed his appreciation to the staff, students and volunteers who helped to make this event a success.

Central School – Principal Robert Womack reported that intramural volleyball season was a success.  He also reported that the book fair is currently underway; students attended the HS Musical last week and will attend the MS Play tomorrow; the VFW came and gave a presentation on Veterans Day and gave students pencils and flags.  He also reported that book character day is Friday and invited everyone to attend.  Mr. Womack expressed his appreciation to his teachers for continuing to do a good job each and every day.

High School – Principal Cory White reported that Dr. Steve Scott from PSU recently came and made a presentation to the students.  He also reported that a lot of activities have been going on this past month.  The fall concert was a great success; the HS Musical was outstanding; the Volleyball team did a great job representing BHS at State Contest in Salina; Garrett Gantt did an outstanding job representing BHS at Cross Country with a 16^th place finish in which he received a medal.  Principal White congratulated all the coaches, Garrett Gantt and the Volleyball team for a great season; Scholar Bowl is underway and Mrs. Bowman is pleased with the efforts of our team; students did a community service project with a cleanup effort recently;  Veterans Day Assembly was held Friday and was well attended; students recently went to Girard for ACT prep; a couple of student athletes will sign their letters of intent this week.

Josh Sweaney made a motion to adjourn.  Brandon Williams seconded.   Carried 6-0.

Meeting adjourned:  6:56 p.m.

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday, October 10, 2016 at 6:00 p.m. at 1108 Military. Members present were: DeAnne Binns, Chuck Sweeton, Mary Kirkpatrick and Brandon Williams. Members absent were: Dusty Deringer and Josh Sweaney. Also present were: David Pendergraft, Superintendent, Carrie Oakes, Deputy Clerk, Cory White, HS Principal, Robert Womack, Central Principal, Art Roberts, Alternative Learning Director, Vicki Faulkner, 2nd Grade Teacher, Tammi Blevins, MS Language Arts, Lori Shafer, 6th Grade Teacher, Amanda Walker, 4th Grade Teacher, Casi Shaw, 6th Grade Teacher, Louis Morgan, Instrumental Music Teacher, Stephanie Dewey, MS Science and Beth Powell, Board Candidate.

The Baxter Springs board of education held a regular meeting on Monday, September 12, 2016 at 6:00 p.m.  Members present were:  DeAnne Binns, Mary Kirkpatrick, Dusty Deringer, Chuck Sweeton and Josh Sweaney.  Members absent were:  Brandon Williams.  Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Robert Womack, Central Principal, Art Roberts, Alternative Learning Director, Daymon McCorkle, Maintenance & Grounds Director, Arthur Commons, Secondary Curriculum Director, Stephanie Dewey, MS Teacher, Larry Crozier, Bob Hall, Casey Eaton and Linda Crotts candidates for board position, Rev. Shane Dotson, President of the Ministerial Alliance, and Thomas Niegisch of KissTECH.

President Binns called the meeting to order at 6:00 p.m.

Josh Sweaney led the board and guests in the pledge of allegiance.  Rev. Shane Dotson led the board and guests in a word of prayer.

Chuck Sweeton made a motion to approve the annotated agenda adding approval of Resolution for Municipal Investment Pool under Superintendents Report and adding hiring of National Honor Society Sponsor under Item VII.  Josh Sweaney seconded.  Carried 5-0. 

Dusty Deringer made a motion to approve the consent agenda which included approval of the bills, approval of minutes of the August 8^th and August 22^nd, 2016 meetings, and approval of the treasurer’s report. Chuck Sweeton seconded.  Carried 5-0.

President Binns introduced the candidates for the open board position.  Each candidate was given five minutes each to introduce themselves, tell a little about themselves and state their reason for wanting to serve on the USD#508 Board of Education.  Candidates were:  Linda Crotts, Larry Crozier, Casey Eaton and Bob Hall.  Another candidate Beth Cullum was unable to attend.

The board expressed their appreciation to the candidates for being willing to serve on the board and for attending this meeting.

Superintendent Pendergraft introduced Michael Kipp, who is our Special Education teacher for grades 6-8 and is new to the district this year.  Mr. Kipp gave the board a brief history about himself and his family and thanked them for the opportunity to work in USD#508.

President Binns reported that she has heard nothing but excitement around town concerning the football team, the band and the enthusiasm of the student body and expressed her pride in being a Baxter Lion.

Superintendent Pendergraft updated the board on preliminary enrollment figures.  The official count day is September 20.  He stated that free meal applications are up approximately 20 students this year.

Superintendent Pendergraft presented a resolution to authorize David Pendergraft, Superintendent, Vicki Bradley, Clerk and Carrie Oakes, Deputy Clerk, as signers on the Municipal Investment Pool account.  Dusty Deringer made a motion to approve the resolution to authorize David Pendergraft, Vicki Bradley and Carrie Oakes as signers on the Municipal Investment Pool account.  Mary Kirkpatrick seconded.  Carried 5-0.

Robert Womack, Central Principal reported that school is off to a great start in his building.  He expressed his joy in watching the third grade students excitement as they begin their tenure in a new school after leaving Lincoln.  He reported that the transition from departmentalization to self-contained classrooms has gone well and teachers have done a great job in transitioning.  Mr. Womack also reported that Mr. Nelson has met with the students and given ground rules for the “Buddy Bench” on the playground.  This bench provides a place for students to go to and encourages them to make new friendships.  He also expressed his appreciation to the HS Art Department for painting the bench.  Mr. Womack reported that Central School will be beginning a new Student Ambassador Program. This will be similar to a student council in giving the students a leadership role.  The students will go through an application process, provide references and an interview process.  Then two students from each grade level will be chosen to serve as ambassadors.  He also reported that eighteen girls have come out for intramural volleyball.

Cory White, HS Principal reported that students are excited and teachers are engaged and we are off to a great start at BHS.   He reported that cross country, golf, volleyball and our football team are all off to a great start.  Mr. White also said the HS band was very energetic getting the crowd engaged at the game.  HS Play practice and scholar bowl practices are both underway at the HS as well.

Mr. White reported that they are working to increase ACT scores and they have increased them by over one point.  He reported that the Band will have a fund raiser in October which will fund their annual trip in February.  Mr. White also reported that they are targeting our graduation rates and success of the students in the classroom.  He expressed to the board that he would like to offer a tangible incentive to the students to improve student success rates.  His goal is to have a zero failure rate with no students receiving an “F” grade.  He asked the board for permission to offer an incentive of a day out of school if the entire student body achieved a zero failure rate.  It was the consensus of the board to allow Mr. White to proceed with this.

The board inquired about the new welding program, the new cosmetology program and the work study program.  Mr. White reported that the welding and cosmetology program were off to a great start and that these students would come out of these programs with certificates ready to work.  This results in student achievement and success as well as a substantial financial savings for these students because of the $43.00 per credit hour cost and the fees being waived.  Mr. Commons reported that there are a total of 104 classes being offered to students either through on-line or concurrent classes.  Mr. White also reported that we currently have two students in the work study program and it is working out nicely for them.

Chuck Sweeton also commended Coach Travis Avery, our cross country coach for running with the students and being right along side them in their training.

Art Roberts, Alternative Learning Director, reported that currently we have twenty HS students and eleven adults enrolled.  He stated that he has conducted an orientation with each family and the program is off to a good start.  He reported that several changes have been made this year, with courses being updated the first part of August, meals are now being provided by Opaa, and the after school program has been shortened this year to run from 3:15 – 5:00.  Susan Archer and Sara Davis are in charge of the after school program.  The focus will be on credit recovery, tutoring and homework.  There are currently about 20-30 students attending this program.

Cory White, HS Principal reported that Mrs. Bottorff and other HS teachers have initiated a FIT program.  This is a 5-6 week program which will be done in segments.

F = Future

I = Interpersonal/intrapersonal skills

T= Technology safe & technology smart. 

There will be a theme each week and every six weeks, students will be in a drawing to receive a fit-bit.

Arthur Commons, Secondary Curriculum Director reported on writing requirements and how that is integrated into each classroom in grades 7-12.  He reported that there are eight different types of writing and questions.  Depending upon the class and the question, the student is given a template to begin with and to encourage kids to get deeper into their thinking.  Mr. Commons reported on curriculum alignment and going public.  He reported that parents are now able to go to our website and see what their child is learning in our English classes.  He also reported that our English classes do not use textbooks, but they do have a writing guide.  English teachers are able to pull from many different sources rather than just one textbook in order to teach their classes.  Students have all been trained on how to navigate on-line to where those sources are. The board expressed their appreciation to Mr. Commons for his hard work.

Daymon McCorkle, Maintenance and Grounds Director, reported that all fall sports are off to a good start.  The board commended Daymon for the way the football field looked.  Mr. McCorkle stated that he had a fantastic staff and that with Ralph Rutledge Lawn Service, and the maintenance staff they were able to keep the grounds looking good.  He also praised all of his custodial and maintenance crew for a job well done.  Mr. Pendergraft commended Daymon for mowing the football field on Labor Day and stated that many hours are put in when others are not at work because the grounds work never stops even for a holiday.  On behalf of all the custodial and maintenance staff, Daymon expressed his appreciation to the board for the recent raise that was given.

Mr. White informed the board that on September 24, 2016 the HS/MS Student Councils will be holding a benefit breakfast at the High School for Kevin Fanning, who recently suffered injuries in a car accident.

Dusty Deringer made a motion to take a five minute recess and then to enter into executive session to discuss non-elected personnel and acquisition of real property in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in obtaining the property at a fair price and that we return to open session in this room after a 10 minute period of time.  This executive session shall include the Board and Superintendent.  Mary Kirkpatrick seconded.  Carried 5-0.

7:00 p.m.  Recess began.

7:05 p.m.  Recess ended and executive session began.

7:15 p.m.  Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss non-elected personnel and acquisition of real property in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in the obtaining the property at a fair price and that we return to open session in this room after a 10 minute period of time.  This executive session shall include the Board and Superintendent.  Josh Sweaney seconded.  Carried 5-0.

7:15 p.m.  Enter executive session.

7:25 p.m.  Resume regular session.

Cory White made a recommendation to hire Kayla Ingalls for HS Freshman sponsor for the 2016-17 school year.  Josh Sweaney made a motion to accept the recommendation of Cory White to hire Kayla Ingalls for HS Freshman Sponsor for the 2016-17 school year.  Chuck Sweeton seconded.  Carried 5-0. 

Cory White made a recommendation to hire Leslie Bowman as National Honor Society Sponsor for the 2016-17 school year.  Josh Sweaney made a motion to accept the recommendation of Cory White to hire Leslie Bowman as National Honor Society Sponsor for the 2016-17 school year.  Dusty Deringer seconded.  Carried 5-0.

President Binns presented a proposal from the Weir family to donate property located at 335 Lincoln Street to the district.  Mary Kirkpatrick made a motion to accept the donation of property located at 335 Lincoln Street from the Weir family as presented.  Chuck Sweeton seconded.  Carried 5-0.

Josh Sweaney made a motion to adjourn.  Mary Kirkpatrick seconded.  Carried 5-0.

7:28 p.m.  Meeting adjourned.

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The Baxter Springs board of education held a special meeting on Monday, August 22, 2016 at 12:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Chuck Sweeton, Dusty Deringer, Brandon Williams(phone teleconference) and Josh Sweaney (12:02 pm) (via teleconference).

Also present were:  David Pendergraft, Superintendent and Vicki Bradley, Clerk.

President Binns called the meeting to order at 12:01 p.m.

Chuck Sweeton made a motion to approve the agenda as printed.  Dusty Deringer seconded.  Carried 4-0.

The purpose of this special meeting is to refinance the bonds to save interest monies for the district.

Josh Sweaney joined the meeting  at 12:02 pm via teleconference and was present for the remainder of the meeting.

David Pendergraft presented the following Resolution for approval. 

A RESOLUTION AUTHORIZING AND PROVIDING FOR THE SALE, ISSUANCE AND DELIVERY OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016, OF THE UNIFIED SCHOOL DISTRICT NO. 508, CHEROKEE COUNTY, KANSAS (BAXTER SPRINGS) FOR THE PURPOSE OF PROVIDING FUNDS TO REFUND A PORTION OF THE ISSUER’S OUTSTANDING GENERAL OBLIGATION BONDS, PROVIDING FOR THE LEVY AND COLLECTION OF AN ANNUAL TAX FOR THE PURPOSE OF PAYING THE PRINCIPAL OF AND INTEREST ON SAID BONDS AS THEY BECOME DUE; MAKING CERTAIN COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF AND AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS CONNECTED THEREWITH.

Chuck Sweeton made a motion to approve the resolution as read.  Dusty Deringer seconded.  Carried 5-0.

Dusty Deringer made a motion to adjourn.  Chuck Sweeton seconded.  Carried 5-0.

12:04 p.m.  Meeting adjourned.

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday, August 8, 2016 at 6:00 p.m. at 1108 Military.  Members present were:  Dusty Deringer, DeAnne Binns, Chuck Sweeton, Brandon Williams and Josh Sweaney. Members absent were:  Mary Kirkpatrick.   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Robert Womack, Central Principal, Ken Boeckman, Lincoln Principal, Art Roberts, Alternative Learning Director, Russell Burr, HS Social Studies teacher, Rev. Jeff Street of First Baptist Church and Thomas Niegisch of KissTECH, LLC.

President Binns called the meeting to order at 6:00 p.m.

Chuck Sweeton made a motion to approve the annotated agenda adding introduction of new staff, approving Scholar Bowl Sponsors, Jr. Class Sponsors and Student Council Sponsor.  Brandon Williams seconded.  Carried 5-0.

Brandon Williams made a motion to approve the consent agenda which included approval of the payment of bills, approval of minutes of July 11^th and July 21^st meetings and approval of the treasurer’s report. Dusty Deringer seconded.  Carried 5-0.

Thomas Niegisch introduced himself to the board and informed the board about his new business and broadcasting on BSKS TV.

Cory White, HS Principal introduced our new HS Social Studies teacher, Russell Burr. 

President Binns opened the budget hearing.  No patrons were present for questions or comments for the budget hearing.  Brandon Williams made a motion to approve the budget as presented.  Dusty Deringer seconded.  Carried 5-0.

President BInns reported on a KASB Leadership workshop that she recently attended in Topeka. While at the conference, she visited with board members from another school district who were complaining about their baseball facilities.  She informed them about our facilities and invited them to come and visit.  Mrs. Binns invited Don Karnes to come and bring us up to date about projects at the Field of Dreams.    Mr. Karnes informed the board that they had recently bought new fencing, had a flag pole donated and built two brick posts with concrete statues of softball players.  He said that these projects cost $15,000 which were paid for by the Field of Dreams, but the school installed these projects.  He expressed his gratitude to the board because these projects would not have been able to be completed without the labor from the school maintenance department.  Mr. Karnes reported on three projects that they would like to complete before the next ball season, which include a sidewalk from the flag pole to the softball field, replacing the sign above the scoreboard with a 10 gauge steel sign, and building a new entrance to the park to help with traffic control.  He said that Field of Dreams would pay for the projects if the school maintenance department could install these projects. Superintendent Pendergraft agreed to move forward with the labor for these projects.

Superintendent Pendergraft gave the board an update on refinancing the bonds.  He also presented a bus lease purchase for the board to consider.  Dusty Deringer made a motion to approve the bus lease with Midwest Bus Sales as presented.  Brandon Williams seconded.  Carried 5-0.

Superintendent Pendergraft presented a policy for animals on district property.  Brandon Williams made a motion to approve the policy as presented.  Josh Sweaney seconded.  Carried 5-0.

Reports from administrators included:

Lincoln School – Principal Boeckman reported that the only handbook change for 16-17 was to include language on the therapy dog.  Patrons who need further information will be directed to the District Office for the policy on animals in the district.  He also reported that the pre-school room remodel was completely finished and that enrollment figures look pretty close to the estimated numbers at this point in time.

Central School – Principal Womack reported that enrollment went very smooth.  He also reported that his building looked great and thanked the custodial/maintenance staff for their hard work.  Mr. Womack reported that teachers have been busy working in the building getting their classrooms ready.  Principal Womack reported that handbook changes for 16-17 will include language which will  prohibit visitors from eating meals with students on campus.

High School – Principal White reported that the north portion of the library now contains a classroom which was constructed over the summer.  He also reported on the new welding program in conjunction with Coffeyville Community College in which students will become certified.  This program begins on Friday, August 12.  Mr. White reported that conditioning began today and practices will begin on Monday.  He also reported that students will be able to take a cosmetology course offered by Ft. Scott Community College which will be held in Chetopa and students will become certified in this program as well.  Principal White reported that handbook changes will be removing restrictions on backpacks in the classroom.  It will be up to the individual teacher on whether or not they wish to allow backpacks in their classroom.

Alternative Learning  - Director Art Roberts reported that the Soda Fountain held their back to school fair today and that 603 students received services today.  Mr. Roberts reported that to meet virtual school requirements for Parent/Teacher conference, they must have two formal conferences per year, so they will be holding parent/teacher conferences in October and again in February.  Mr. Roberts reported that in the virtual setting, students are required to complete 30 hours of work each week, or the equivalent of 6 hours per day for an abbreviated week.  Face to face contact and social interaction are important and therefore students will be required to attend the Soda Fountain a minimum of 4 sessions per week.  Sessions will run from 8:00 – 11:30 and 11:30-3:00 each day. The handbook will also state that the State of Kansas requires a minimum of 21 credits for adults.

District – Superintendent Pendergraft presented changes to the classified employee handbook which included rewording of the retirement benefit clause and removal of the section on district owned cell phones since the district no longer provides cell phones for any employee.

Josh Sweaney made a motion to approve the changes as presented for the Lincoln, Central, High School, Alternative Learning Center and District Classified Employee Handbook.  Brandon Williams seconded.  Carried 5-0.

Dusty Deringer made a motion to enter into executive session in order to discuss non-elected personnel and negotiations in order to protect the privacy rights of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 10 minute period of time.  This executive session shall include the board and Superintendent.  Josh Sweaney seconded.  Carried 5-0.

7:05 p.m.  Enter executive session.

7:15 p.m.  Resume regular session.

Josh Sweaney made a motion to enter into executive session in order to discuss non-elected personnel and negotiations in order to protect the privacy rights of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 5 minute period of time.  This executive session shall include the board and Superintendent.  Chuck Sweeton seconded.  Carried 5-0.

7:15 p.m. Enter executive session.

7:20 p.m. Resume regular session.

President Binns presented a recommendation to approve the negotiated agreement, give a 25 cent per hour raise to classified staff and a 1.5% raise to administrators.  Brandon Williams made a motion to accept the recommendation to approve the negotiated agreement, give a 25 cent per hour raise to classified staff and a 1.5% raise to administrators.  Josh Sweaney seconded.  Carried 5-0.

Cory White, HS Principal recommended hiring Leslie Bowman as Head Scholar Bowl Sponsor and Cearrah Robin as Assistant Scholar Bowl Sponsor.  Dusty Deringer made a motion to approve the recommendation of Cory White to hire Leslie Bowman and Cearrah Robin for Scholar Bowl Sponsors.  Josh Sweaney seconded.  Carried 5-0.

Cory White recommended Nancy Daniels and Shelly Bottorff as Jr. Class Sponsors.  Brandon Williams made a motion to accept the recommendation to hire Nancy Daniels and Shelly Bottorff as Jr. Class Sponsors.  Josh Sweaney seconded.  Carried 5-0.

Cory White made a recommendation to hire Shelly Bottorff as Student Council Sponsor.  Josh Sweaney made a motion to accept the recommendation of Cory White to hire Shelly Bottorff as Student Council Sponsor.  Dusty Deringer seconded.  Carried 5-0.

Josh Sweaney left the meeting and was not present for any further voting.

Brandon Williams made a motion to adjourn.  Dusty Deringer seconded.  Carried 4-0.

7:32 p.m.  Meeting adjourned.

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The Baxter Springs board of education held a special meeting on Thursday, July 21, 2016 at 1108 Military.  Members present were:  DeAnne Binns, Chuck Sweeton, Dusty Deringer and Mary Kirkpatrick (via phone).  Members absent were:  Brandon Williams and Josh Sweaney.   Also present were:  David Pendergraft, Superintendent, and Vicki Bradley clerk.

President BInns called the meeting to order at 6:00 p.m.

Dusty Deringer made a motion to adopt the agenda as printed.  Chuck Sweeton seconded.    Carried 4-0.

Superintendent presented a request for approval for publication of the budget.  Chuck Sweeton made a motion to grant approval for publication of the budget.  Dusty Deringer seconded.  Carried 4-0.

Dustin Avey of Piper Jaffray (via phone) explained the refinancing of bonds.  Superintendent Pendergraft presented a resolution for approval to refinance bonds as presented.  Chuck Sweeton made a motion to approve the resolution to refinance bonds as presented.  Dusty Deringer seconded.  Carried 4-0.

Vicki Bradley presented a request to remove Dennis Burke from the petty cash checking account at American Bank and to authorize Vicki Bradley, David Pendergraft and Carrie Oakes as authorized signees on the petty cash account. 

Dusty Deringer made a motion to remove Dennis Burke from the petty cash account and to authorize Vicki Bradley, David Pendergraft and Carrie Oakes as authorized signees on the petty cash account at American Bank as requested.  Chuck Sweeton seconded. Carried 4-0. 

With no further business to be discussed, Dusty Deringer made a motion to adjourn.  Chuck Sweeton seconded.  Carried 4-0.

6:27 p.m.  Meeting adjourned.

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The USD#508 board of education held a regular meeting on Monday, July 11, 2016 at 1108 Military.  Members present were:  Mary Kirkpatrick, Dusty Deringer, DeAnne BInns, Brandon Williams, Chuck Sweeton and Josh Sweaney.  Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Ken Boeckman, Lincoln Principal, Art Roberts, Alternative Learning Director, Jason Walker, MS Principal and Rev. Jeff Street.

President Binns called the meeting to order at 6:00 p.m.

President Binns reflected on the recent loss of our beloved board member, Joseph P. Skye who had served on the board for eleven years.

Rev. Jeff Street led the board and guests in a word of prayer.  Brandon Williams led the board and guests in the pledge of allegiance.

Brandon Williams made a motion to approve the agenda as presented.  Josh Sweaney seconded.  Carried 6-0.

President Binns opened the floor for nominations for President.  Brandon Williams nominated DeAnne Binns.  Josh Sweaney made a motion that nominations cease and DeAnne Binns be elected president by acclamation.  Brandon Williams seconded.  Carried 6-0.

President Binns opened the floor for nominations for Vice-President.

Dusty Deringer nominated Mary Kirkpatrick for Vice-President.  Brandon Williams made a motion that nominations cease and Mary Kirkpatrick be elected Vice-President by acclamation.  Josh Sweaney seconded.  Carried 6-0.

President Binns asked Dusty Deringer if he would be willing to once again serve as the boards Governmental Relations Contact and he expressed his interest.  Josh Sweaney made a motion to elect Dusty Deringer as the boards Governmental Relations Contact.  Brandon Williams seconded.  Carried 6-0.

The board discussed the position for serving on the inter-local board.  Josh Sweaney made a motion to table this discussion until after a new board member has been appointed by the board.  Dusty Deringer seconded.  Carried 6-0.

Dusty Deringer made a motion to approve the consent agenda as presented (copy attached).  Chuck Sweeton seconded.  Carried 6-0.

Superinendent David Pendergraft presented a resolution for a board vacancy for approval and reported that this resolution would be published in the Cherokee County News Advocate on July 20, 2016.  Chuck Sweeton made a motion to approve the resolution as presented.  Josh Sweaney seconded.  Carried 6-0.

Superintendent Pendergraft presented a code of conduct that was tabled at last months board meeting for approval.  Mr. Pendergraft  reported that he received clarification that the code of conduct is for Food Service Purchasing.  Dusty Deringer made a motion to approve the Food Service Purchasing Plan Code of Conduct as presented.  Josh Sweaney seconded.  Carried 6-0. 

Superintendent Pendergraft presented Food Service ala-carte prices for approval.  Brandon Williams made a motion to approve the Food Service ala-carte prices as presented.  Chuck Sweeton seconded.  Carried 6-0.

Building principals reported that the custodial and maintenance crews were busy in each respective building getting things ready for the start of school next month.  They all expressed their appreciation for the hard work that the crews are doing in their buildings.

Other reports from the building principals were as follows:

Lincoln – Ken Boeckman reported that the KRR summer program has finished up and the Jump Start program has begun.

Middle School – Jason Walker reported that MS students who had failed a class last semester have been working at the soda fountain to obtain credit for those classes.

High School – Cory White reported that the office space for the athletic director is being constructed and that some of the new staff have been in the building acquainting themselves with their classroom and the campus overall.

Art Roberts, Alternative Learning Director reported that he has received a letter from the state on the audit and reported that the virtual program was in compliance.  He also reported that the program has been approved for the 2016-17 school year.   Mr. Roberts also reported that the State is moving towards doing evaluations every three years and so they required some re-wording on some of the programs. Art presented a request to the board to approve requiring  21 credit hours for adults beyond their fifth year to graduate and receive their diploma.   Brandon Williams made a motion to approve the request to set the required credit hours for adults at 21 beyond their fifth year to graduate and receive their diploma.    Dusty Deringer seconded.  Carried 6-0.

Brandon Williams made a motion to enter into executive session to discuss non-elected personal and negotiations in order to protect the privacy rights of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 5 minute period of time.  This executive session shall include the board and Superintendent.  Josh Sweaney seconded.  Carried 6-0.

6:27 p.m.  Enter executive session.

6:32 p.m.  Resume regular session.

Jason Walker made a recommendation to hire Art Roberts as 7^th grade boys basketball coach for 2016-17.  Josh Sweaney seconded.  Carried 6-0.

Brandon Williams made a motion to adjourn.  Josh Sweaney seconded.  Carried 6-0.

Meeting adjourned:  6:34 p.m.

Vicki Bradley                                DeAnne Binns

Clerk/Board of Education             President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday, June 13, 2016 at 6:00 p.m. at 1108 Military.  Members present were:  Joseph Skye, Dusty Deringer, DeAnne BInns, Chuck Sweeton, and Josh Sweaney.  Members absent were:  Mary Kirkpatrick and Brandon Williams.   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Ken Boeckman, Lincoln Principal, Art Roberts, Alternative Learning Director, Brenda Locke, Vocal Music teacher and Chris Swartz, Career Tech Teacher and HS Athletic Director for 2016-17.

President BInns called the meeting to order at 6:00 p.m.

Joseph Skye led the board and guests in the pledge of allegiance.

Dusty Deringer made a motion to approve the agenda as presented. Joseph Skye seconded.  Carried 5-0.

Joseph Skye made a motion to approve the consent agenda which included approval of the bills, treasurer’s report and minutes of the May 9 regular meeting, May 13^th and May 25^th special meetings. Chuck Sweeton seconded.  Carried 5-0.

David Pendergraft made a recommendation to set meal prices for 2016-17 with an increase in some of the meal prices. The recommendation for meal prices for 2016-17 is as follows:

Breakfast:

PreK-6^th  $1.35 – no change

MS  $1.35 – no change

HS  $1.35 – no change

Adults  $2.00 – 10 cent increase

Lunch:

PreK – 6t   $2.30 – 10 cent increase

MS - $2.55 – 10 cent increase

HS - $2.55 – 10 cent increase

Adults  $3.50 – 5 cent increase

2^nd lunch  $3.50 – 5 cent increase

Chuck Sweeton made a motion to approve the new meal prices for 2016-17 as presented.  Joseph Skye seconded.  Carried 5-0.

Superintendent Pendergraft requested approval from the board to allow the Superintendent and Clerk to close out the fiscal year ending June 30, 2016 and to make transfers as necessary.  Chuck Sweeton made a motion to allow the Superintendent and Clerk to close out the fiscal year ending June 30, 2016 and to make transfers as necessary.  Dusty Deringer seconded.  Carried 5-0.

Mr. Pendergraft presented a new Standard of Conduct from Kansas State Department of Education for approval.  Josh Sweaney made a motion to table approval of the Standard of Conduct until the July meeting so that Superintendent Pendergraft can obtain clarification on the language concerning the contract portion of the Standard. Dusty Deringer seconded.  Carried 5-0.

Superintendent Pendergraft gave the board a legislative update on the current situation of a possible shut down of schools July 1 due to the Supreme Court ruling that the current school funding bill is unconstitutional.  He informed the board that we could possibly have to call a special board meeting the last week of June to pass a resolution if needed, depending on the outcome of the special legislative session that will begin on June 23.

Mr. Pendergraft presented a request to the board to authorize the Clerk and Deputy Clerk to access on-line banking at Baxter State Bank for all accounts held by USD#508.  Chuck Sweeton made a motion to authorize the Clerk and Deputy Clerk to have access to on-line banking at Baxter State Bank for any and all accounts held by USD#508. Josh Sweaney seconded.  Carried 5-0. 

Ken Boeckman, Lincoln Principal reported that the custodial staff has been busy cleaning carpets and making improvements in the building.   He expressed his appreciation to the teachers for their hard work getting things ready for summer maintenance and to the custodial/maintenance staff for their hard work this summer.  He also reported that he applied to Delta Dental for dental kits to distribute to all students during enrollment.  Any kits that are left will be placed in the Necessities Closet to be distributed as needed.

Cory White, HS Principal introduced Chris Swartz, Career Tech Ed & HS Athletic Director for 2016-17.  Mr. White also extended his congratulations to the HS Baseball Team and Coaches for winning the State championship.

Brenda Locke, Vocal Teacher expressed her appreciation to the board for their support.  She reported on the recent performance by the BHS Choir at the Foreigner concert  at Downstream Casino.  She also reported that she will have thirteen students going to All State Choir.

Art Roberts, Alternative Learning Director reported that they have been busy working on credit recovery averaging about 17 students per day.  They are also busy reviewing course offerings for next year.  He reported that they have had 10 students graduate, but no formal graduation ceremony will be held this year as some students walked with the Senior Class at BHS graduation and the remainder did not want to participate in a graduation ceremony.

Daymon McCorkle, Director of Maintenance and Grounds reported that the new High School scoreboard has been installed. The maintenance and custodial crews have been busy installing flooring at Lincoln, water fountains at the HS commons area, installing new electrical at Central kitchen, and moving equipment in the HS shop.  He also reported that paperwork has been submitted to the State Architect to build a petition wall at the High School and he is waiting on approval to move forward with that project, as well as bids have been received for repairing a water leak at the HS/MS which involves digging a trench about 6’ feet deep and cribbing and work on that project will begin very soon.

Dusty Deringer made a motion to enter into executive session to discuss personnel matters of non-elected personnel, to discuss negotiations and to discuss matters affecting a student, in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 15 minute period of time.  This executive session shall include the board, Superintendent and Cory White.  Joseph Skye seconded.  Carried 5-0.

6:51 p.m.  Enter executive session.

7:06 p.m.  Resume regular session.

Joseph Skye made a motion to enter into executive session to discuss personnel matters of non-elected personnel, to discuss negotiations and to discuss matters affecting a student, in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 5 minute period of time.  This executive session shall include the board, Superintendent and Cory White.  Dusty Deringer seconded.  Carried 5-0.

7:07 p.m.  Enter executive session.

7:12 p.m.  Resume regular session.

Cory White made a recommendation to hire Jennifer Thater as HS English Teacher for 2016-17.  Joseph Skye made a motion to accept the recommendation of Cory White to hire Jennifer Thater as HS English Teacher for 2016-17. Chuck Sweeton seconded. Carried 5-0.

Cory White made a recommendation to hire Russell Burr as HS Social Studies Teacher for the 2016-17 school year.    Chuck Sweeton made a motion to accept the recommendation of Cory White to hire Russell Burr as HS Social Studies Teacher for the 2016-17 school year. Joseph Skye seconded.  Carried 4-1 with Josh Sweaney abstaining.

Cory White made a recommendation to hire Carrie Roller as HS Dance Team Coach for the 2016-17 school year.  Dusty Deringer made a motion to accept the recommendation of Cory White to hire Carrie Roller as HS Dance Team Coach for the 2016-17 school year.  Joseph Skye seconded.  Carried 5-0.

Daymon McCorkle made a recommendation to hire Heather Williams as custodian.  Joseph Skye made a motion to accept the recommendation of Daymon McCorkle to hire Heather Williams as custodian.  Josh Sweaney seconded.  Carried 5-0.

Cory White made a recommendation to hire Brenda Locke as HS Musical Director for the 2016-17 school year. Chuck Sweeton made a motion to accept the recommendation of Cory White to hire Brenda Locke as HS Musical Director for the 2016-17 school year.  Dusty Deringer seconded.  Carried 5-0.

David Pendergraft made a recommendation to re-hire all classified staff for the 2016-17 school year.  Joseph Skye made a motion to accept the recommendation of David Pendergraft to re-hire all classified staff for the 2016-17 school year.  Dusty Deringer seconded.  Carried 5-0.

Josh Sweaney made a motion to adjourn.  Dusty Deringer seconded.  Carried 5-0.

7:17 p.m.  Meeting adjourned. 

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The Baxter Springs board of education held a special board meeting on Wednesday, May 25, 2016 at 4:00 p.m. at 1108 Military.  Members present were: DeAnne Binns, Chuck Sweeton, Joseph Skye, Brandon Williams, Josh Sweaney (4:10 pm) and Mary Kirkpatrick (via phone).  Members absent were: Dusty Deringer. Also present were:  David Pendergraft, Superintendent, Carrie Oakes, Deputy Clerk, Cory White, HS Principal and Robert Womack, CS Principal.

President Binns called the meeting to order at 4:00 p.m.

Brandon Williams made a motion to approve the agenda as printed. Joseph Skye seconded.  Carried 5-0.

David Pendergraft read a letter from the School Bus Safety Unit of KSDE recognizing USD 508 for a perfect score on the recent 2015-2016 Transportation Safety Review. Only 43% of Kansas School Districts achieve this goal. Superintendent Pendergraft commended David Weston for his hard work and dedication in making this possible.

DeAnne Binns presented a resignation from Cody Spencer as High School Social Studies, Middle School Assistant Football Coach and Middle School Basketball Coach. Brandon Williams made a motion to approve the resignation from Cody Spencer as High School Social Studies, Middle School Assistant Football Coach and Middle School Basketball Coach as presented. Joseph Skye seconded.  Carried 5-0.

Chuck Sweeton made a motion to enter into executive session to discuss non-elected personnel and negotiations in order to protect the privacy interests of the individuals to be discussed and to protect the publics interest in negotiating a fair and equitable contract and that we return to open session in this room after a 15 minute period of time.  This executive session is to include the board, Superintendent and administrators as needed.  Mary Kirkpatrick seconded.  Carried 5-0.

Josh Sweaney arrived at 4:10 pm and was present for the remainder of the meeting.

4:02 p.m.  Enter executive session.

4:17 p.m.  Resume regular session.

Brandon Williams made a motion to enter into executive session to discuss non-elected personnel and negotiations in order to protect the privacy interests of the individuals to be discussed and to protect the publics interest in negotiating a fair and equitable contract and that we return to open session in this room after a 5 minute period of time.  This executive session is to include the board, Superintendent and administrators as needed.  Josh Sweaney seconded.  Carried 6-0.

4:17 p.m.  Enter executive session.

4:22 p.m.  Resume regular session.

Robert Womack recommended hiring Lisa Street for Central Elementary Secretary for the 2016-17 school year. Brandon Williams made a motion to accept the recommendation of Robert Womack to hire Lisa Street for Central Elementary Secretary for the 2016-17 school year. Josh Sweaney seconded. Carried 6-0.

Cory White recommended hiring Kayla Ingalls for High School FACS for the 2016-17 school year. Joseph Skye made a motion to accept the recommendation of Cory White to hire Kayla Ingalls for High School FACS for the 2016-17 school year. Brandon Williams seconded. Carried 6-0.

Cory White recommended hiring Cearrah LaTurner for High School Language Arts for the 2016-17 school year. Josh Sweaney made a motion to accept the recommendation of Cory White to hire Cearrah LaTurner for High School Language Arts for the 2016-17 school year. Brandon Williams seconded. Carried 6-0.

Robert Womack recommended hiring Anthony Roberts for Elementary Physical Education for the 2016-17 school year. Joseph Skye made a motion to accept the recommendation of Robert Womack to hire Anthony Roberts for Elementary Physical Education for the 2016-17 school year. Mary Kirkpatrick seconded. Carried 6-0.

Cory White recommended hiring Alayna VonMoss for High School Head Volleyball Coach for the 2016-17 school year. Brandon Williams made a motion to accept the recommendation of Cory White to hire Alayna VonMoss for High School Head Volleyball Coach for the 2016-17 school year. Josh Sweaney seconded. Carried 6-0.

David Pendergraft offered congratulations to the students and coaches that will be participating in the state baseball and track tournaments this week. Also congratulations were offered to Brenda Locke and the high school choir for their opportunity to perform with Foreigner at a concert this Friday at Downstream.

Brandon Williams made a motion to adjourn.  Josh Sweaney seconded.  Carried 6-0.

4:28 p.m.  Meeting adjourned.

Carrie Oakes                                                 DeAnne Binns
Deputy Clerk/Board of Education                  President/Board of Education