The USD#508 board of education held a regular meeting on Monday, July 10, 2017 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Dusty Deringer, Casey Eaton, Brandon Williams, Mary Kirkpatrick and Chuck Sweeton.  Members absent were:  Josh Sweaney.   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Ken Boeckman, Lincoln Principal, Art Roberts, Alternative Learning Director, and Rev. Jeff Street of 1^st Baptist Church.

President BInns called the meeting to order at 6:00 p.m.

Brandon Williams led the board and guests in the pledge of allegiance.  Rev. Street led the board and guests in a word of prayer.

Brandon Williams made a motion to approve the agenda adding a resignation under Item VII.  Mary Kirkpatrick seconded.  Carried 6-0. 

President BInns opened the floor for election of officers and requested nominations for President.   Brandon Williams made a motion to retain the current slate of officers for the 2017-18 fiscal year with DeAnne Binns as President, Mary Kirkpatrick as Vice-President, Dusty Deringer as Governmental Relations Contact and Casey Eaton as USD#508 Representative on the SEK Interlocal #637 Board of Education.  Mary Kirkpatrick seconded.  Carried 6-0.

Dusty Deringer made a motion to approve the consent agenda as printed.  Brandon Williams seconded.  Carried 6-0. (copy attached) 

President Binns reported that she is thankful to serve on a board that is so diverse and educated.  She extended her congratulations to board member, Dusty Deringer on obtaining his PhD recently.

Superintendent Pendergraft reported that the Kansas State Department of Education Transportation Safety Review for 2016-17 has been completed and the district received a perfect score for the 2^nd consecutive year.  He extended his congratulations to Transportation Supervisor, David Weston and the entire transportation staff for a job well done.

Mr. Pendergraft recommended approval of board policy updates for JDDA – Drug policy, IIBG – Computer and Device Use and IIBGC for Staff Online Service, as well as handbook changes for Virtual Education on student eligibility for co-curricular and extra-curricular activities and student meals.  Dusty Deringer made a motion to approve the handbook changes for Virtual Education and to approve board policy changes for JDDA, IIBG and IIBGC as presented.   Brandon Williams seconded.  Carried 6-0.

Superintendent Pendergraft also presented policy update for IIBF – Acceptable Use Guidelines for review to be approved at the August meeting.

Mr. Pendergraft gave an update to the board on the progress of the new seating at the HS auditorium.

Mary Kirkpatrick made a motion to enter into executive session to discuss hiring and re-assignment of non-elected personnel pursuant to the non-elected personnel exemption under KOMA, and to have preliminary discussion concerning negotiations with certified staff prior to the first negotiations meeting to be held August 1 pursuant to the exception for employer-employee negotiations under KOMA and the open meeting will resume in the board room at 6:50 p.m.  This session shall include the board, Superintendent and Cory White.  Brandon Williams seconded.  Carried 6-0.

6:35 p.m.  Enter executive session.

6:50 p.m.  Resume regular session.

Cory White, HS Principal made a recommendation to hire Jennifer Thater as HS Student Council sponsor for the 2017-18 school year.  Brandon Williams made a motion to accept the recommendation of Cory White to hire Jennifer Thater as HS Student Council sponsor the 2017-18 school year.   Chuck Sweeton seconded.  Carried 6-0.

Cory White made a recommendation to hire Alison Reavis as Senior Class Co-Sponsor for the 2017-18 school year.  Mary Kirkpatrick made a motion to accept the recommendation of Cory White to hire Alison Reavis as Senior Class Co-Sponsor for the 2017-18 school year.  Dusty Deringer seconded.  Carried 6-0.

Cory White made a recommendation to hire Kyle Crotts as HS Assistant Boys Basketball coach for the 2017-18 school year.  Dusty Deringer made a motion to accept the recommendation to hire Kyle Crotts as HS Assistant Boys Basketball coach for the 2017-18 school year.  Brandon Williams seconded.  Carried 6-0.

Superintendent David Pendergraft made a recommendation to hire Melinda Martin as a part-time science teacher for the 2017-18 school year.  Casey Eaton made a motion to accept the recommendation of Superintendent Pendergraft to hire Melinda Martin as a part-time science teacher for the 2017-18 school year.  Mary Kirkpatrick seconded.  Carried 6-0.

Superintendent Pendergraft presented a resignation from Kyle Crotts at MS Track Coach.  Casey Eaton made a motion to accept the resignation of Kyle Crotts as MS Track Coach.  Mary Kirkpatrick seconded.  Carried 6-0. 

Superintendent Pendergraft made a recommendation to hire Cory White as Drivers Education instructor for the 2017-18 school year.  Brandon Williams made a motion to accept the recommendation to hire Cory White as Drivers Education instructor for the 2017-18 school year.  Casey Eaton seconded.  Carried 6-0.

Brandon Williams made a motion to adjourn.  Casey Eaton seconded.  Carried 6-0.

6:59 p.m.  Meeting adjourned.

Vicki Bradley                                             DeAnne Binns

Clerk/Board of Education                  President/Board of Education

Consent Agenda Addendum July 10, 2017

The Baxter Springs USD#508 board of education held a regular meeting on Monday, June 12, 2017 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Chuck Sweeton, Dusty Deringer, Casey Eaton, Brandon Williams and Josh Sweaney.   Members absent were:  Mary Kirkpatrick.   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Robert Womack, Central Principal, Art Roberts, Alternative Learning Director, Daymon McCorkle, Maintenance Director, Abbey Ames, Central Teacher, Angela Burrows, Central Teacher, Josh Ames, Susan Gant, Senator Richard Hilderbrand, Marisa Hilderbrand, Thomas Niegisch of BSKSTV, and Daniel  Berryhill, Pastor of 1^st Assembly of God Church.

President Binns called the meeting to order at 6:00 p.m.

Brandon Williams led the board and guests in the pledge of allegiance and Rev. Daniel Berryhill led the board and guests in a word of prayer.

Brandon Williams made a motion to approve the annotated agenda adding a report from Senator Richard Hilderbrand and a resignation.  Josh Sweaney seconded.  Carried 6-0.

Casey Eaton made a motion to approve the consent agenda which included approval of the minutes of the May 8^th and May 23^rd meetings, payment of the bills and the treasurers report.  Brandon Williams seconded.  Carried 6-0.

President Binns opened the hearing on re-publication of the Virtual Education budget.  No one present had any questions or comments.  Josh Sweaney made a motion to approve the Virtual Education budget as re-published.  Dusty Deringer seconded.  Carried 6-0.

Abbey Ames, Central PTO President for 2017-18, asked the board for permission to hold a 5K Color Run as a fund raiser for the PTO.  This run would be held sometime in the fall.  Dusty Deringer made a motion to approve the request of the Central PTO to hold a 5K Color Run as presented.  Chuck Sweeton seconded.  Carried 6-0.

Senator Richard Hilderbrand came to answer any questions from the board regarding the recent legislative session.    Senator Hilderbrand also presented a framed Tribute from the State Senate to Vicki Bradley in recognition of being the 31^st Recipient of the Kansas Association of School Business Officials Distinguished Service Award.

Superintendent Pendergraft presented a policy update for approval.  He presented policy DP on Collection Procedures Unpaid Fees and Negative Account Balances and policy EE Food Service Management for approval.  Chuck Sweeton made a motion to approve policy DP and EE as presented.  Josh Sweaney seconded.  Carried 6-0.

Superintendent Pendergraft asked the board for approval for the Superintendent and Clerk to close out the year and make transfers as needed.  Dusty Deringer made a motion to allow the Superintendent and Clerk to close out the year and make transfers as necessary.  Brandon Williams seconded.  Carried 6-0. 

Building reports were heard from:

Central – Principal Robert Womack reported that custodial staff is working hard getting the building ready for the new year and revamping the teachers lounge; new teachers have been in the building preparing their classrooms and getting acquainted with the building and he reported that summer school ends next week on Thursday.

HS – Principal White expressed his appreciation to the maintenance crew and custodial crew for their help in installing the new auditorium seating.    Mr. White reported that scholarship monies distributed to Seniors this year were in excess of $538,000.00.  Principal White congratulated the baseball team on being state runner-up and extended congratulations to the 3 students who went to state track.  He also commended Noah Wilson for signing with Independence Community College and reported that camps and summer weights are underway.

ALTERNATIVE LEARNING -  Director Art Roberts reported that we had nine (9) students graduate from HS this year and there are several more that are very close.  He is tentatively scheduling a graduation ceremony for late July/early August for those students.  He reported that we are in week 5 of the 8 week summer school with 10 MS Students and 13 HS students and adults attending.  Mr. Roberts also reported that we are still waiting on the approval letter from the state department.

MAINTENANCE – Director Daymon McCorkle reported that the HS Auditorium is in the process of being cleaned and getting the new seating installed.  He also reported that the last asbestos abatement project in the district has been completed which was removing the asbestos from the boiler in the basement of Central School.  This will allow that area to be used for much needed storage.

Superintendent Pendergraft commended the maintenance and custodial staff for all of their hard work of stripping the tile floor in the HS auditorium of the years of wax that had been on the floor.  He reported that it looks great and we are anxiously awaiting the installment of the new seating.

Casey Eaton made a motion to enter into executive session to discuss personnel matters of non-elected personnel and negotiations in order to protect the privacy rights of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to regular session in this room after a 10 minute period of time.  This session shall include the board, Superintendent and Cory White.  Brandon Williams seconded.  Carried 6-0. 

6:40 p.m.  Enter.

6:50 p.m.  Resume

Superintendent Pendergraft made a recommendation to hire Les Dykes and Sara Davis for secondary math for the 2017-18 school year.  Brandon Williams made a motion to accept the recommendation of Superintendent Pendergraft to hire Les Dykes and Sara Davis as Secondary math teachers for the 2017-18 school year.  Josh Sweaney seconded.  Carried 6-0.

Superintendent Pendergraft recommended re-assigning Anthony Roberts from MS boys basketball coach to HS Boys Basketball assistant coach for the 2017-18 school year.  Brandon Williams made a motion to approve the recommendation of Superintendent Pendergraft to re-assign Anthony Roberts from MS boys basketball coach to HS Boys Basketball assistant coach for the 2017-18 school year.  Dusty Deringer seconded.  Carried 6-0.

Superintendent Pendergraft presented a resignation from Cory Perry as teacher and coach effective immediately.  Dusty Deringer made a motion to accept the resignation of Cory Perry as teacher and coach as presented.  Casey Eaton seconded.  Carried 6-0.

Comments and concerns from board members included following up on receiving copies of the health inspection forms from the state for the kitchens and Chuck Sweeton commended Superintendent Pendergraft for keeping abreast of what is going on in the state with finance and matters concerning education.  He also commended Daymon McCorkle for his dedication in mowing the football field after hours.

Brandon Williams made a motion to adjourn.  Josh Sweaney seconded.  Carried 6-0.

6:58 p.m.  Meeting adjourned.

Vicki Bradley                                             DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The board of Education of U.S.D. # 508 held a special meeting on Tuesday, May 23, 2017 at 5:00 p.m. at 1108 Military.  Members present were:  DeAnne BInns, Mary Kirkpatrick, Casey Eaton and Chuck Sweeton.  Members absent were:  Dusty Deringer, Josh Sweaney and Brandon Williams.  Also present were:  David Pendergraft, Superintendent and Vicki Bradley, Clerk.

President BInns called the meeting to order at 5:00 p.m.

Mary Kirkpatrick made a motion to approve the agenda as printed.  Chuck Sweeton seconded.  Carried 4-0.

President BInns presented resignations from Shelly Bottorff as  HS Student Council Sponsor and Kris Crotts as Math teacher and golf coach.  Chuck Sweeton made a motion to accept the resignations of Shelly Bottorff and Kris Crotts as presented.  Casey Eaton seconded.  Carried 4-0.

Superintendent Pendergraft presented a Capital Outlay resolution for 8 mills to begin with the 2017-18 budget year for approval.   Chuck Sweeton made a motion to approve the Capital Outlay resolution as presented.  Mary Kirkpatrick seconded.  Carried 4-0.

David Pendergraft  reported that the annual state audit revealed additional funding is available due to enrollment in  the virtual education fund,  and asked the board to republish the virtual education budget in order to capture these additional funds.    Chuck Sweeton made a motion to republish the virtual education budget as presented.  Casey Eaton seconded.  Carried 4-0.

Mary Kirkpatrick made a motion to adjourn.  Casey Eaton seconded.  Carried 4-0. 

5:12 p.m.  Meeting adjourned.

Vicki Bradley                                              DeAnne Binns

Clerk/Board of Education               President/Board of Education

The USD#508 board of education held a regular meeting on Monday, May 8, 2017 at 6:00 p.m. at 1108 Military.  Members present were:  Casey Eaton, Dusty Deringer, DeAnne Binns, Chuck Sweeton, Mary Kirkpatrick and Josh Sweaney.  Members absent were:  Brandon Williams.  Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Jason Walker, MS Principal, Robert Womack, Central Principal, Ken Boeckman, Lincoln Principal, Daymon McCorkle, Maintenance and Grounds Director, Chris Swartz, HS Athletic Director, Stephanie Dewey, MS Teacher, Rev. Cody Graves of 1^st Christian Church and OPAA! employees Greg Frost, Shiela Frost, Cindy  Sutterby, Holly Morris and Steve Adams.

President Binns called the meeting to order at 6:00 p.m.

Josh Sweaney led the board and guests in the pledge of allegiance.  Rev. Cody Graves of 1^st Christian Church led the board and guests in a word of prayer. 

Dusty Deringer made a motion to approve the annotated agenda adding a resignation under Superintendents reports.  Josh Sweaney seconded.  Carried 6-0. 

Mary Kirkpatrick made a motion to approve the consent agenda which included approval of the payment of bills, approval of the minutes of the April 10, 2017 and April 24, 2017 meetings and approval of the treasurer’s report.  Casey Eaton seconded.  Carried 6-0.

Superintendent Pendergraft presented meal prices for the 2017-18 school year as recommended by the KSDE.  Recommended prices are as follows:

Student Breakfast K-12                           $1.45

Student Lunch K-6                                   $2.40

Student Lunch 7-12                                 $2.65

Adult Breakfast                                        $2.10

Adult Lunch                                             $3.60

Dusty Deringer made a motion to approve the meal prices for the 2017-18 school year as presented.  Mary Kirkpatrick seconded.  Carried 6-0. 

Superintendent Pendergraft introduced Greg Frost from OPAA!  to visit with the board about the current food service management contract  and to answer any questions the board may have concerning the food service program. 

Chuck Sweeton made a motion to renew the OPAA! contract for the 2017-18 school year.  Josh Sweaney seconded.  Carried 6-0.

President Binns reported that the MS play was great and congratulated the students and sponsors on a job well done.  She also expressed her pride in the music department for their performance at the American Bank 100 year celebration on Friday.

Superintendent Pendergraft presented a resignation from Lynn Hartley as HS Assistant FB Coach, HS Assistant Basketball Coach, HS Assistant Baseball Coach, Announcer for HS football and basketball and MS  Basketball bookkeeper effective May 31, 2017. DeAnne Binns made a motion to accept the resignation of Lynn Hartley as presented.  Dusty Deringer seconded.  Carried 6-0.

Superintendent Pendergraft reminded the board that baccalaureate  services will be held at 4:00 in the HS Auditorium on Saturday, May 13^th, with graduation ceremony following at 6:00 p.m. in the HS gym.

Building administrator presented reports as follows:

LINCOLN SCHOOL – Principal Boeckman reported that things are going good as the school year is winding down.  They had “bike to school day” today.  Sheriff David Groves and School Resource Officer Rick Comer were also in attendance stressing bicycle safety and gave away a bike and helmets.  The students really enjoyed the day.

CENTRAL SCHOOL – Principal Womack reported that the last few days of school are very busy with field trips, fitness days at PSU, spelling bee and a beach party.  He reported that field day was today and had to be held at the old football field located behind Central because of flooding at the HS football field.  He said the parents and teachers liked the new location and discussion is being held regarding making a permanent move to the new location.  He also reported that the all school talent show will be held next Tuesday.

MIDDLE SCHOOL – Principal Walker expressed his appreciation to the maintenance crew for all of their hard work in keeping the campus looking great.  He reported that MS track season is now completed and they had a great season.  He also expressed his appreciation to his staff for helping students be prepared for the state assessment tests.  Mr. Walker reported that Mr. Rector has received a grant for next year. This grant is to promote STEM (Science, Technology, Engineering and Math) using 3D printing.  The grant will provide a 3D printer, supplies and curriculum to be used in the MS and HS STEM classes.

HIGH SCHOOL – Principal White reported that the power lifting team took 3^rd place at nationals in Oklahoma City recently for both the girls and boys.  He reported that this is an extremely busy time at the High School as spring sports will be winding up soon with regionals coming up next week.  Mr. White reported that the band and choir had several solos and groups receive I ratings at regionals and state competition.  Principal White reported that the Senior Trip was a success over the weekend and the behavior of the students was a great reflection upon our district and community.  He also reported that Mrs. Bottoroff recently held a freshman orientation and Mr. Commons presented information on math to the incoming freshman.  The feedback on this orientation has been very positive.  Mr. White reported that prom had 80 couples who attended the prom and that the Senior Award ceremony will be held on Friday at 1:00.  He also reported that Citylink will be televising graduation.

GROUNDS AND MAINTENACE – Director Daymon McCorkle reported that the flood waters have receded off the HS football field and track.  Recent rains helped to wash the residue off the field.  He reported that the HS auditorium seats will be picked up May 19.  Daymon also reported on a recent fire marshal visit and reported that tomorrow the Department of Labor will be here.  He also informed the board he will be bringing bids to them to consider for the last asbestos abatement project in the district which is the boiler in the basement at Central School.  Mr. McCorkle also reported that he is checking into ways to improve the septic system at the Field of Dreams.

Josh Sweaney made a motion to enter into executive session to discuss personnel matters of non-elected personnel and to discuss negotiations in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 30 minute period of time.  This session shall include the board, Superintendent and administrators as needed.  Mary Kirkpatrick seconded.  Carried 6-0.

7:17 p.m.  Enter executive session. 

7:47 p.m.  Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss personnel matters of non-elected personnel and to discuss negotiations in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 15 minute period of time.  This session shall include the board, Superintendent and administrators as needed.  Casey Eaton seconded.  Carried 6-0.

7:48 p.m.  Enter executive session.

8:03 p.m.  Resume regular session.

Casey Eaton made a motion to enter into executive session to discuss personnel matters of non-elected personnel and to discuss negotiations in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 10 minute period of time.  This session shall include the board, Superintendent and administrators as needed.  Mary Kirkpatrick seconded.  Carried 6-0.

8:04 p.m.  Enter executive session.

8:14 p.m.  Resume regular session.

Casey Eaton made a motion to enter into executive session to discuss personnel matters of non-elected personnel and to discuss negotiations in order to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 10 minute period of time.  This session shall include the board, Superintendent and administrators as needed.  Dusty Deringer seconded.  Carried 6-0.

8:15 p.m.  Enter executive session.

8:25 p.m.  Resume regular session.

Ken Boeckman made a recommendation to re-hire all certified staff at Lincoln School for the 2017-18 school year.   Dusty Deringer made a motion to accept the recommendation of Mr. Boeckman to re-hire all certified staff at Lincoln School for the 2017-18 school year.  Josh Sweaney seconded.  Carried 6-0.

Robert Womack made a recommendation to re-hire all certified staff at Central School for the 2017-18 school year.  Chuck Sweeton made a motion to accept the recommendation of Mr. Womack to re-hire all certified staff at Central School for the 2017-18 school year.  Mary Kirkpatrick seconded.  Carried 6-0.

Jason Walker made a recommendation to re-hire all certified staff at Baxter Middle School for the 2017-18 school year.  Casey Eaton made a motion to accept the recommendation of Mr. Walker to re-hire all certified staff at Baxter Middle School for the 2017-18 school year.  Chuck Sweeton seconded.  Carried 6-0.

Cory White made a recommendation to re-hire all certified staff at Baxter High School for the 2017-18 school year.  Chuck Sweeton made a motion to accept the recommendation of Mr. White to re-hire all certified staff at Baxter High School for the 2017-18 school year.  Mary Kirkpatrick seconded.  Carried 6-0.

Jason Walker made a recommendation to hire Leslie Weston as MS Cheer Coach for the 2017-18 school year.  Dusty Deringer made a motion to accept the recommendation of Mr. Walker to hire Leslie Weston as MS Cheer Coach for the 2017-18 school year.  Mary Kirkpatrick seconded.  Carried 6-0.

Jason Walker made a recommendation to hire Amanda Williamson as 7^th grade Head Volleyball and Basketball Coach for the 2017-18 school year.  Josh Sweaney made a motion to accept the recommendation of Mr. Walker to hire Amanda Williamson as 7^th grade Head Volleyball and Basketball Coach for the 2017-18 school year.  Casey Eaton seconded.  Carried 6-0.

The board recognized Vicki Bradley, Clerk for receiving the “Distinguished Service Award” from the Kansas Association of School Business Officials (KASBO) which is the highest award given in this organization, at their convention which was recently held in Wichita.  She also was recognized for serving 7 years as the Secretary for KASBO.

Dusty Deringer made a motion to adjourn.  Josh Sweaney seconded.  Carried 6-0.

8:32 p.m.  Meeting adjourned. 

Vicki Bradley                                                      DeAnne Binns

Clerk/Board of Education                       President/Board of Education

The USD#508 board of education held a special board meeting on Monday, April 24, 2017 at 5:00 p.m. at 1108 Military.   Members present were:  DeAnne Binns, Chuck Sweeton, Dusty Deringer, Casey Eaton, Mary Kirkpatrick and Josh Sweaney (5:05 p.m. via telephone).  Members absent were:  Brandon Williams.  Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Robert Womack, Central Principal, Ken Boeckman, Lincoln Principal, Cory White, HS Principal and Art Roberts, Alternative Learning Director.

President Binns called the meeting to order at 5:00 p.m.

Mary Kirkpatrick made a motion to approve the agenda as presented.  Dusty Deringer seconded.  Carried 5-0.

President Binns presented a letter of resignation from Erika Smith as elementary music teacher.  Dusty Deringer made a motion to accept the resignation of Erika Smith as elementary music teacher as presented.  Casey Eaton seconded.  Carried 5-0.

Mary Kirkpatrick made a motion to enter into executive session to discuss non-elected personnel in order to protect the privacy rights of the individuals to be discussed and that we return to open session in this room after a 10 minute period of time.  This session is to include the board, Superintendent, and administrators as needed.  Casey Eaton seconded.  Carried 5-0.

5:03 p.m.  Enter executive session.

5:05 p.m.  Josh Sweaney joined the session via telephone.

5:13 p.m.  Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss non-elected personnel in order to protect the privacy rights of the individuals to be discussed and that we return to open session in this room after a 15 minute period of time.  This session is to include the board, Superintendent, and administrators as needed.  Casey Eaton seconded.  Carried 6-0.

5:14 p.m.  Enter executive session.

5:22 p.m.  Josh Sweaney arrived at the meeting in person and was present for all further business.

5:29 p.m.  Resume regular session.

Casey Eaton made a motion to enter into executive session to discuss non-elected personnel in order to protect the privacy rights of the individuals to be discussed and that we return to open session in this room after a 10 minute period of time.  Josh Sweaney seconded. This session is to include the board, Superintendent and administrators as needed. Carried 6-0.

5:30 p.m.  Enter executive session.

5:40 p.m.  Resume regular session.

Cory White made a recommendation to hire Alan Hibler as HS Head Boys Basketball Coach and Social Studies teacher at MS for 2017-18.   Mary Kirkpatrick made a motion to accept the recommendation of Cory White to hire Alan Hibler as HS Head Boys Basketball Coach and Social Studies teacher at MS for 2017-18.  Casey Eaton seconded.  Carried 6-0

Robert Womack made a recommendation to hire Kimberly Neill as elementary music teacher for 2017-18.  Dusty Deringer made a motion to accept the recommendation of Robert Womack to hire Kimberly Neill as elementary music teacher for 2017-18.  Mary Kirkpatrick seconded.  Carried 6-0.

Robert Womack made a recommendation to hire Amanda Williamson and Tiffany Culley as 6^th grade teachers for 2017-18.  Josh Sweaney made a motion to accept the recommendation of Robert Womack to hire Amanda Williamson and Tiffany Culley as 6^th grade teachers for 2017-18.  Casey Eaton seconded.  Carried 6-0.

Cory White made a motion to hire Baily Oehme as HS Head Cheerleading Coach for 2017-18.  Dusty Deringer made a motion to accept the recommendation of Cory White to hire Baily Oehme as HS Head Cheerleading Coach for 2017-18.  Josh Sweaney seconded.  Carried 6-0.

Casey Eaton made a motion to adjourn.  Josh Sweaney seconded.  Carried 6-0.

5:45 p.m.  Meeting adjourned. 

Vicki Bradley                                    DeAnne Binns

Clerk/Board of Education              President/Board of Education

Superintendent Pendergraft recommended transferring Nikki Williams from Kindergarten to HS FACS teacher for 2017-18.

The U.S.D. # 508 board of education held a regular meeting on Monday, March 13, 2017 at 6:00 p.m. at 1108 Military.    Members present were:  DeAnne Binns, Mary Kirkpatrick, Chuck Sweeton, Josh Sweaney, Dusty Deringer, Casey Eaton and Brandon Williams.  Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Roger Reynolds, HS Assistant Principal, Jason Walker, MS Principal, Robert Womack, Central Principal, Kenneth Boeckman, Lincoln Principal, Daymon McCorkle, Maintenance & Grounds Director, Art Roberts, Alternative Learning Director, Cord Baldwin, HS Teacher, Stephanie Dewey, MS Teacher, Chris Swartz HS Teacher & Athletic Director and Cory Moates, patron.

President BInns called the meeting to order at 6:00 p.m. 

Dusty Deringer made a motion to approve the annotated agenda adding approval of the minutes of February 24, 2017, and audit report from Daryl Eagon, CPA, and approval of the consent agenda which included approval of the payment of bills, approval of the minutes of the February 13, 2017 regular meeting, approval of the minutes of the February 24, 2017 special meeting and approval of the treasurers report.  Mary Kirkpatrick seconded.   Carried 7-0. David Pendergraft presented resignations from Christine Yeargain as HS Cheer Coach, Tyler Lane as MS Social Studies Teacher & HS Boys basketball coach, Jamie Lane as  Pre-School para-professional, and a letter of intent to retire from Vicki Fields to be effective August 1.   Josh Sweaney made a motion to accept the resignations and retirement as presented.  Brandon Williams seconded.  Carried 7-0.

Superintendent Pendergraft gave an update on the proposed traffic light at the High School. 

Building administrator reports were as follows:

LINCOLN SCHOOL – Principal Boeckman reported on the following:   ASQ (Ages & Stages Questionnaire) kindergarten readiness assessment.  The State Board of Education will vote on this screener on March 15.

Kindergarten screenings were held last week which gives us an idea of the students preparedness for kindergarten.  Three students of those screened began in pre-school today to help get them ready for kindergarten in the fall.

Child Find – this screening is to help locate kids that need to be placed in pre-school to help them achieve and be prepared for kindergarten.

Lincoln Students held a book fair and it was very successful. The students read over 2017 books in the month of February and Principal Boeckman became a Human Smore’ covered in chocolate etc. since the students achieved their goal.

The board decided to interrupt the administrators reports to hear the audit report from Daryl Eagon, CPA of Diehl, Banwort & Bolton.  Mr. Eagon presented the audit findings for the fiscal year ending June 30 2016.  There were no violations.  Chuck Sweeton made a motion to accept the audit report for fiscal year ending June 30, 2016 as presented.  Brandon Williams seconded.  Carried 7-0.

Building administrator reports resumed:

CENTRAL SCHOOL– Principal Womack reported that the recent PTO volleyball game raised approximately $4,000 to help fund various projects and events.

The wax museum for American History was recently held and was very successful.  This was a one-day event this year.

Students are gearing up for state assessment tests which will begin right after spring break with 5^th grade taking the science assessment with reading and math to follow.

MIDDLE SCHOOL – Principal Walker reported that MS track is off to a good start with 79 participants which required hiring a 3^rd track coach due to the numbers. Mr. Rector and the power lifters recently held the 1^st annual Power Life meet and it was very successful.

Recent field trips included the 8^th grade going to the Oklahoma Aquarium; students going to Pittsburg Community Theatre’s presentation of “13 the Musical”.  Mr. Walker extended his appreciation to Cindy Sutterby and the food service staff for pushing back the lunch hour so the students could attend this musical.

The MS Choir has been invited to be special guests at the HS Concert on March 16 and they are excited about this opportunity.

HIGH SCHOOL – Principal White reported on implementation of the State Board of Education outcomes, specifically the Individual Plans of Study.

 Mrs. Bottorff gave the ACT test on 2/11 at BHS

Mr. Rector will be taking some power lift students to Nationals in Oklahoma City next weekend.

 Presentations were given to students on social media by Sherriff Groves and County Attorney Jacob Conard on 2/27

The music department took their annual Culture & Cuisine trip to KC Feb 18-19 and attended the Phantom of the Opera, went to Union Station and Crown Center.

Miss Kansas held an assembly regarding distracted driving on 2/21

Mr. Commons took science students to the annual PSU Science Day competition on 2/23

Mrs. Bowman held a blood drive on 2/28

Basketball season is over and the boys overall record was 15-7 with a sub-state runner up, girls overall record was 16-6 with a sub-state runner up.  Boys making CNC Conference teams were:  Garrett Shafer, 1^st team, Trey White, 2^nd team and Kaid Karnes Honorable Mention.  Girls making CNC Conference teams were:  Riley Abernathy, 1^st team, Delaney Barnes, 2^nd team and Cheyenna VonMoss Honorable Mention. Mr. White expressed his appreciation to Tyler Lane for his dedication to the boys basketball program.

Spring concert will be held March 16

Annual Athletic Banquet will be held tomorrow night

ALTERNATIVE LEARNING -  Director Art Roberts reported  that he recently attended the State Conference in Wichita, which was titled Building Bridges for a Brighter Future, and reported that it was a very good conference.

Parent/Teacher conferences are underway.  The state requires that parent/teacher conferences be held in the fall and the spring.

Mr. Roberts reported that the state audit will be conduced on April 7. 

Daymon McCorkle, Maintenance and Grounds director reported on maintenance projects in the district which included repairing water leaks and a recent inspection of the storm shelters.  He also reported to the board about having a company inspect all the districts basketball goals.  Mr. McCorkle also reported that transportation has been arranged to pickup the auditorium seats in April.

Josh Sweaney made a motion to enter into executive session  to discuss non-elected personnel and negotiations and in order to protect the privacy rights of the individuals to be discussed and the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 25 minute period of time.  This session is to include the board only.  Brandon Williams seconded.  Carried 7-0.

7:02 p.m.  Enter executive session.

7:27 p.m.  Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss non-elected personnel and negotiations and in order to protect the privacy rights of the individuals to be discussed and the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 20 minute period of time.  This session is to include the board and Superintendent.  Casey Eaton seconded.  Carried 7-0.

7:28 p.m.  Enter executive session.

7:48 p.m.  Resume regular session.

Josh Sweaney made a motion to enter into executive session to discuss non-elected personnel and negotiations and in order to protect the privacy rights of the individuals to be discussed and the public interest in negotiating a fair and equitable contract and that we return to open session in this room after a 15 minute period of time.  This session is to include the board and Superintendent.  Brandon Williams seconded.  Carried 7-0.

7:49 p.m.  Enter executive session.

8:04 p.m.  Resume regular session.

Dusty Deringer made a motion to enter into executive session to discuss non-elected personnel and negotiations and in order to protect the privacy rights of the individuals to be discussed and that we return to open session in this room after a 15 minute period of time.  This session is to include the board, Superintendent and Robert Womack.   Mary Kirkpatrick seconded.  Carried 7-0.

8:05 p.m.  Enter executive session.

8:20 p.m.  Resume regular session.

Brandon WIlliams made a motion to enter into executive session to discuss non-elected personnel and negotiations and in order to protect the privacy rights of the individuals to be discussed and that we return to open session in this room after a 10 minute period of time.  This session is to include the board, Superintendent and Robert Womack.   Dusty Deringer seconded.  Carried 7-0.

8:21 p.m.  Enter executive session.

8:31 p.m.  Resume regular session.

Mary Kirkpatrick left the room at 8:32 p.m.

President Binns made a recommendation to extend the Superintendents contract to the year 2020.  Chuck Sweeton made a motion to extend the Superintendents contract to the year 2020.  Casey Eaton seconded.  Carried 6-0. 

Superintendent Pendergraft made a recommendation that all administrator contracts be extended through the 2018-19 school year.  Chuck Sweeton made a motion to accept the recommendation of the Superintendent to extend all administrator contracts through the 2018-19 school year.  Dusty Deringer seconded.  Carried 6-0.

Mary Kirkpatrick returned to the room and was present for the remainder of the meeting. 

Superintendent Pendergraft made a recommendation that the board forgive the snow day of 1/13/17 and the day for HS Volleyball State Tournament on 10/28/16.  Brandon Williams made a motion to forgive the snow day of 1/13/17 and the day for HS Volleyball State Tournament on 10/28/16.  Chuck Sweeton seconded.  Carried 7-0.

Chuck Sweeton wanted to complement everyone that was included in working on the CPA audit which was approved at tonights meeting.

Casey Eaton made a motion to adjourn.  Brandon Williams seconded.  Carried 7-0.

8:35 p.m.  Meeting adjourned.

Vicki Bradley                                                      DeAnne Binns

Clerk/Board of Education                         President/Board of Education

The Baxter Springs board of education held a special meeting on Friday, February 24, 2017 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Chuck Sweeton, Dusty Deringer,(via telephone ) Casey Eaton, Mary Kirkpatrick, and Brandon Williams. Members absent were:  Josh Sweaney.   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk and Cory White, HS Principal.

President Binns called the meeting to order at 6:00 p.m.

The board signed the waiver of written notice as required by law.

Brandon Williams made a motion to approve the agenda as printed.  Casey Eaton seconded.  Carried 6-0. 

President BInns presented a letter of resignation from Kayla Ingalls as an employee of USD#508 effective immediately.  Her duties include FACS Teacher, FCCLA  sponsor and Freshman Class sponsor.

Chuck Sweeton made a motion to accept the resignation of Kayla Ingalls as presented.   Mary Kirkpatrick seconded.  Carried 6-0. 

Brandon Williams made a motion to adjourn.  Casey Eaton seconded.  Carried 6-0. 

6:01 p.m.  Meeting adjourned.

Vicki Bradley                                             DeAnne Binns

Clerk/Board of Education                  President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday, February 13, 2017 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne BInns, Chuck Sweeton, Mary Kirkpatrick, Casey Eaton, Dusty Deringer and Josh Sweaney.  Members absent were:  Brandon Williams.   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Jason Walker, MS Principal, Robert Womack, Central Principal, Chris Swartz, HS Athletic Director, Art Roberts, Alternative Learning Director and Jim Hoskins, patron. 

President BInns called the meeting to order at 6:00 p.m.

Josh Sweaney led the board and guests in the pledge of allegiance.

Dusty Deringer made a motion approve the agenda as presented.  Josh Sweaney seconded.  Carried 6-0.

Mary Kirkpatrick made a motion to approve the consent agenda

which included the approval of payment of bills, approval of minutes of the January 9, 2017 meeting and approval of the treasurer’s report.  Casey Eaton seconded.  Carried 6-0.

President Binns reported that the evaluation for the Superintendent will be conducted at the March meeting.

Jim Hoskins addressed the board on behalf of the Ronald O. Thomas Foundation.  The foundation would like to gift a property located at 705 Military to the school to be renovated by the BHS Construction Trades Class and sold.   It is the wishes of the foundation that upon sale of the property, the proceeds will be equally divided between the Necessities Closet and the Construction Trades program at Baxter High School. 

Chuck Sweeton made a motion to accept the donation of the property located at 705 Military from the Ronald O. Thomas Foundation as presented.  Dusty Deringer seconded.  Carried 6-0. 

Superintendent Pendergraft asked the board to approve the calendar for the 2017-18 school year.  Mr. Pendergraft  presented two proposed school calendars that had been given to staff to vote on, and the majority of the staff voting chose Calendar A. (copy attached)  Chuck Sweeton made a motion to adopt Calendar A for the 2017-18 school year as presented.  Mary Kirkpatrick seconded.  Carried 5 -1, with Josh Sweaney abstaining. 

David Pendergraft gave a legislative update on school finance and possible cuts to school budgets across the state.

Superintendent Pendergraft reported that the district was able to obtain 400 auditorium chairs from a church in Kansas City at no cost to the district.  These will be used in the High School Auditorium and will be available to us sometime in April 2017.  This will save the district approximately $57,000 in replacement costs.  He also reported that the maintenance crew will begin power washing the awning entrance at BHS in the near future.

Building administrator reports were as follows:

Lincoln School – Kindergarten screening will be held on Thursday, March 9.  This is for any student who will be 5 years of age on or before September 1, 2017.  This is for any child who is not currently enrolled at Baxter Springs and plans to attend kindergarten next year.

Child Find Screening will be held on Friday, March 10.  This is for any child whose parents have a developmental concern for their child and for any child that currently does not attend pre-school classes in Baxter Springs.  Parents are encouraged to call the school to schedule an appointment.

A new convection oven has been installed at Lincoln School.  This allows FS personnel to cook certain items on site which ensures hot, fresh items for the students.

The book fair will be taking place at Lincoln School February 27 – March 3, with family reading night on February 28.

Central School – Principal Robert Womack reported that the PTO will take students to see the movie “Hidden Figures.”  Any parent who wishes for their child to opt out of attending this movie will be able to do so.  He also reported that on February 24, the PTO will take on the Baxter Springs Police & Fire Department in a volleyball game as a fund raising activity. 

Middle School – Principal Jason Walker reported the MS basketball season is over.  He extended his appreciation to the coaches and students for their hard work and enjoyed watching the students progress and learn in this sport.  He also expressed his appreciation to Judy Hill at American Bank for sponsoring the “Shoot for Cash” at each home game.  American Bank is a great supporter of BMS activities and Mr. Walker wanted to thank them publicly for their support.  Mr. Walker also reported that MS girls basketball uniforms need to be replaced.  He is working on obtaining the best deal for the district.

Mr. Walker reported that sixty-two 8^th grade students who were randomly selected will be participating in the NAEP test (National Assessment of Educational Progress). 

He also reported that the league is discussing options for the basketball season and a vote will be taken on April 17.  The option chosen will take effect beginning in the 2018-19 school year.

High School – Several BHS seniors were being recognized tonight at the annual Kent Warstler Senior Awards Banquet.  Appreciation was expressed to the Lions Club for their generosity and support.

Student activities include boys & girls basketball teams earning runner-up at the Lancer Classic; sub state will be held in Girard, March 2-4; Basketball Royalty is Emma Smith, Homecoming Queen and Bailey Parker, Homecoming King; Coach Bob Robinson and his wife Patsy were honored on February 10 during halftime of the boys basketball game.  Coach Bob had over 400 wins and was inducted into the Kansas Basketball Hall of Fame.  Congratulations to Coach Bob; Athletic signings include Kaid Karnes – Cowley County for baseball, Mason Hartley at Mid-America Nazarene University for football and Matt Miles at Baker University for football.  Spring sports will begin at the end of the month.

ACT was given this past Saturday to 24 students; Scholars Bowl continues to compete well; Nine Senior students were recognized by the KU Alumni Assoc as a top 10% academic member.  They were honored in Pittsburg and include, Riley Abernathy, Karley Bailey, Tyler Bottorff, Alexis Dewey, Jazmyne Graves, Shayla Hopkins, Alisha House, Drake Shaw and Sarah Spencer.  Congratulations to these students.

Brenda Locke and Louis Morgan held a daddy-daughter date night at the Ritz for a fund raiser for the Culture & Cuisine trip to KC this coming weekend.  Staff is working on addressing processes of accreditation; Career & Tech Ed teachers have met to perform annual expectations mandated by KSDE; Community Blood Drive is slated for February 28 at BHS.

Alternative Learning – Art Roberts, Director reported that four students have met their requirements for graduation.  He said that possibly 8-10 students could graduate by the years end.    He also reported that he will be attending the virtual school state conference at the end of February.

Josh Sweaney made a motion to enter into executive session to discuss non-elected personnel in order to protect the privacy interests of the individuals to be discussed and that we return to open session in this room after a 5 minute period of time.  This session is to include the board and Superintendent.    Casey Eaton seconded.  Carried 6-0.

7:17 p.m.  Enter executive session.

7:22 p.m.  Resume regular session.

President Binns presented a resignation from Casi Shaw for 7^th grade girls basketball and from Tammi Blevins for MS Cheerleading.   Mary Kirkpatrick made a motion to accept the resignations of Casi Shaw and Tammi Blevins as presented.  Josh Sweaney seconded.  Carried 6-0.

Casey Eaton made a motion to adjourn.  Josh Sweaney seconded.  Carried 6-0.

7:24 p.m.  Meeting adjourned.

Vicki Bradley                                                      DeAnne Binns

Clerk/Board of  Education                         President/Board of Education

The Baxter Springs board of education held a regular meeting on Monday, January 9, 2017 at 6:00 p.m. at 1108 Military.  Members present were:  DeAnne Binns, Chuck Sweeton,, Dusty Deringer, Casey Eaton, Mary Kirkpatrick,  Brandon Williams and Josh Sweaney (6:03 p.m.)   Also present were:  David Pendergraft, Superintendent, Vicki Bradley, Clerk, Cory White, HS Principal, Roger Reynolds, HS Asst. Principal, Ken Boeckman, Lincoln Principal and Chris Swartz, HS teacher/HS Athletic Director.

President BInns called the meeting to order at 6:00 p.m.

Brandon Williams led the board and guests in the pledge of allegiance.

Dusty Deringer made a motion to approve the annotated agenda. adding an executive session Under Item V to include non-elected personnel, and Under Item VII, adding reviewing the current student drug testing policy.  Brandon Williams seconded.  Carried 6-0.

Mary Kirkpatrick made a motion to approve the consent agenda which included approval of payment of bills, approval of minutes of the December 12, 2016 meeting, and approval of the treasurer’s report . Casey Eaton seconded.  Carried 6-0. 

DeAnne Binns, President had no report to give.

Superintendent Pendergraft recognized the board for National School Board Recognition month and expressed his gratitude to all the board members for their service.

Josh Sweaney arrived at 6:03 p.m. and was present for the remainder of the meeting.

Superintendent Pendergraft reported to the board that the state had lowered the mileage reimbursement rate to .535 cents per mile and asked the board for a motion to approve that rate.

Chuck Sweeton made a motion to lower the mileage reimbursement rate to .535 cents per mile as requested.  Brandon Williams seconded.  Carried 7-0.

The board heard reports from building principals as follows:

 Ken Boeckman, Lincoln Principal – reported that the custodial and maintenance staff had completed some projects over the Christmas break and he expressed his appreciation to them.  He also reported that the professional development session on January 2 was very informative and beneficial to the staff. 

Cory White, HS Principal - reported that KU Honor Students have been chosen. Nine students will be honored and they are as follows:  Riley Abernathy, Karley Bailey, Tyler Bottorff, Alexis Dewey, Jazmyne Graves, Shayla Hopkins, Alisha Houser, Drake Shaw and Sarah Spencer.  He also reported that the Kent Warstler Honor Banquet will be held in February.  Mr. White reported on a  basketball tournament and that the incentive program has been expanded to encompass 9-12 grades instead of just 11-12 grades. 

Josh Sweaney made a motion to enter into executive session to discuss negotiations and non-elected personnel in order to protect the publics interest in negotiating a fair and equitable contract and to protect the privacy interests of the individuals to be discussed and that we return to open session in this room after a 20 minute period of time.  This session shall include the board, Superintendent and administrators as needed.  Mary Kirkpatrick seconded.  Carried 7-0.

6:13 p.m.  Enter executive session. 

6:33 p.m.  Resume regular session.

Mary Kirkpatrick made a motion to enter into executive session to discuss negotiations and non-elected personnel in order to protect the publics interest in negotiating a fair and equitable contract and to protect the privacy interests of the individuals to be discussed and that we return to open session in this room after a 10 minute period of time.  This session shall include the board, Superintendent and administrators as needed.  Brandon Williams seconded.  Carried 7-0.

6:34 p.m.  Enter executive session.

6:44 p.m.  Resume regular session.

David Pendergraft, Superintendent, presented a Resolution to extend the term of office for school board members for approval.  The resolution is as follows:

BE IT RESOLVED THAT, the Board of education of Unified School District No. 508, Cherokee County, Kansas hereby extends the term of office for any elected board member whose term would expire at any time in 2017 until the second Monday in January of 2018, when newly elected members of the governing body and other newly elected officials shall take office pursuant to K.S.A. 2015 Supp. 25-21a01.

Dusty Deringer made a motion to approve the resolution as presented.   Brandon Williams seconded.  Carried 7-0.

Dusty Deringer presented a resolution to support the installation of a stoplight at the entrance of the Baxter Springs High School/Middle School for approval.   After the board reviewed the resolution the following resolution was presented for approval:

WHEREAS:  The Board of Education believes that the safety of students, employees, and the general public is of paramount concern and top priority, and;

WHEREAS:  Installation of the stoplight will increase the safety of students, employees, and the general public and;

THEREFORE, Be It RESOLVED that the U.S.D. 508 Board of Education believes that the cost of this project should be shared between governmental entities and pledges and commits to funding a portion of the total cost for the installation of a stoplight at the entrance of Baxter Springs High School/Middle School.

Dusty Deringer made a motion to approve the resolution as presented.  Brandon Williams seconded.  Carried 7-0.

The board discussed the existing student drug testing policy. After discussing proposed changes it was he consensus of the board to have Superintendent Pendergraft bring a proposed policy change to the February board meeting for consideration.

Josh Sweaney made a motion to adjourn.  Casey Eaton seconded.  Carried 7-0.

7:40 p.m.  Meeting adjourned.

Vicki Bradley                                             DeAnne Binns

Clerk/Board of Education                      President/Board of Education